Head: Asset Management at Dark Fibre Africa

ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS)

Fixed Assets

• Capex budget allocation and Budget forecasting
• Project management
• Project accounting and completion tracking.
• Analyzing business processes and control systems
• Pricing in collaboration with sales and solution architects.
• Managing all costing and system processes to ensure that all costs are correctly allocated
• Management reporting
• Evaluation of Capex requests for profitability.
• Useful life assessments and adjustments of depreciation rates
• Evaluating business cases and Capex requests for Profitability using NPV, IRR, ROCE and payback.
• Disposals of assets
• Updates of fixed assets register for additions transfers and disposals.
• Preparation of month end movement schedules for income statement and balance sheet
• Updates of fixed assets policy were necessary
• Depreciation monthly run and posting monthly Journals.
• Variance Analysis and reporting
• Monitoring of capex projects and capitalization thereof.
• Monthly reporting on the asset base.
• Development and implementation of an asset management strategy for both Tangible and Intangible assets
• Development of acquisition plan in relation to Assets Management
• Maintenance and monitoring asset register
• Management of budget allocation and operational planning from assets and facilities management
• Development and implementation of systems that support budget planning, risks and assets management
• Liaison with both internal and external auditors
• Enhance human capacity within asset and facilities management
• To ensure proper assets management in the organisation and compliance with statutes and acts
• Ensuring that all goods and services are procured in accordance with the provision of Supply Chain Management
• Performing secretariat duties for the departmental asset disposal committee

 Inventory

• Developing inventory analysis reports and analyzing variances
• Assisting in the improvement in internal controls related to inventory
• Verifying accurate standard costs
• Monitoring inventory transactions
• Reconciling inventory accounts to the general ledger
• Preparing monthly journal entries as needed
• Special projects as required
• Ensure counts are done accurately
• Conduct spot checks to confirm accuracy of count
• Ensure stock take procedures are followed
• Ensure stock count targets are met
• Resolve all count issues i.e. new SKU's, identification of products, warehouse adjustments
• Manage locked inventory and locked bins
• Ensure that all ad hoc count projects are completed to specific requirements and within the standard operating procedures of stock count processes
• Investigate all stock count variances

Approvals

• Approve all Purchase Orders
• Follow up on approvals e.g. approval by various managers (or reasons why approval by manager if budget exceeded)

Budget Management

• Timely and accurate budgeting and cash flow forecasting.
• Relevant procedures developed, implemented and enforced
• Prepare annual budget and produce cash flow forecasts and variances against budget projections, to assist decision making.

Financial Statements

• All procedures adhered to such as accurate and timely capturing and reconciling of balance sheet items.
• Financial reports and supporting documents submitted timeously.
• Procedures followed such as making accruals and adjustments as needed.
• Financial reports checked against budgets
• Prepare monthly, quarterly and annual financial reports and supporting working papers
• Review and analyse monthly results to ensure accuracy of financial statements, making accruals and adjustments as needed
• Prepare actuals vs budgets and check budgets overs and unders, funds availability, remaining amounts etc.
• Process and reconcile balance sheet items – Cash and cash equivalents, and asset classes

Requirements

Knowledge, skills, and qualifications

• Chartered Accountant
• At least 3 years’ experience in finance
• Ability to communicate at Executive level
• Proficient in MS Word, MS Excel, MS PowerPoint and MS Outlook
• Excellent verbal and written communication skills
• Excellent presentation skills
• Ability to work independently and in a team context
• An understanding of BEE finance
• Skilled in financial modelling
• Strong leadership skills
• Strong problem-solving skills
• Strong negotiation skills and conflict management skills