Head: Finance at IIE MSA and IIE Varsity College

Duties and Responsibilities:

Business Partnering Across the Campus

• Plans and manages the finance approach on campus specifically the budget as aligned to the overall campus plan.
• Supports the overall budgeting process across the campus.
• Tracks and monitors the budget throughout the year.
• Monthly analysis of variances. Preparing variance analysis for campus Senior Management Team so comment can be provided.
• Reviews expenditure and costs and suggests remedial actions to achieve EBIT (Earnings Before Interest & Tax).
• Forecasts outcomes for year end EBIT and proposes plans in order to achieve the amount or reallocate to business critical area.
• Works with campus Senior Management Team to review expenditure and advise on approaches to achieve EBIT.
• Manages the budget preparation process as per the national guidelines.
• Tracks and communicates the budget to stakeholders monthly.

Management of Internal Controls

• Implements, monitors and enforces the internal control environment across the campus.
• Reviews internal controls, identifies risk and makes amendments and recommendations.
• Manages the asset register and updates in the event of movements and changes.
• Conducts monthly audit of assets across the campus including working with IT and Facilities for tagging of assets.
• Monitors the compliance to registration process including documentation, process adherence and accuracy.
• Reviews, handles and resolves audit findings.
• Updates and reconciles Fixed Asset register Reconciliations - gives the new asset numbers to the relevant departments to ensure asset are tagged - weekly / monthly.

Debtors Management

• Drives the achievement of monthly targets for the collection.
• Tracks and analyses daily performance of the team.
• Co-ordinates the correct allocation of bank statements to student accounts.
• Checks that payment plans on student accounts are all loaded correctly.
• Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
• Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
• Co-ordinates and oversees the process whereby monthly student statements are emailed and communicated within the specified timelines.
• Oversees the debt collection process to meet the specified debt collection requirements.
• Reconciles student bursaries and any necessary adjustments to individual student accounts.
• Review credit balance report to ensure that correct processing against unit accounts and compliance with regulatory requirements.

Creditors Management

• Verifies and reconciles purchase orders and invoices.
• Captures invoices and payment of invoices to creditors accounts.
• Substantiates individual transactions prior to settlement of those invoices.
• Makes weekly / monthly payment of creditors.
• Manages and balances procurement card on campus continuously.
• Prepares ongoing procurement card reconciliations
• Captures all new suppliers onto system.
• Reconciles supplier accounts to creditors ledger.

Student Administration

• Oversees the administration process related to cancellations, deregistration's and appeals of student contracts continuously. This includes weekly participation on relevant committee.
• Manages campus administration for registration process.

Billing and Reporting

• Balances loan and sweeping accounts weekly.
• Captures bank statements daily and sends bank reconciliations out monthly.
• Loads and reconciles salary and lecturer journals - monthly and investigates variances where applicable.
• Processes and balances monthly General Ledger reconciliation - up to Trial Balance.
• Oversees the updates of the credit balance report - monthly.
• Provides weekly cash flow and Capex report.
• Checks and clears all debit balances from vendor accounts - monthly.
• Raises accruals for expenses not yet received - monthly.
• Assists in the drawing up of the yearly budget - normally twice a year.
• Manages dual reporting responsibilities of all of the above to both National and campus Senior Management Team.
• Reports on results as part of the campus Senior Management Team.

Finance Team Management

• Manages Credit Controllers to achieve monthly financial targets and ensures operational effectiveness.
• Oversees campus finance team to ensure smooth functioning of student administration for the campus.
• Ensures that finance and operations work together to ensure best student customer service is achieved.
• Develops, trains and manages performance for the team to ensure optimal performance.

Competencies required:

• Problem Solving
• Time Management
• Analytical
• Supervising
• Computer
• Communication

Minimum Qualification:

• Advanced Diploma / Bachelors Degree (NQF Level 7) in Accounting or Financial Management

Minimum Experience:

• Minimum of 3 - 5 years Financial experience running a finance department up to Trial Balance. 2 years Management Experience. Higher Education environment preferable.