Head: Project Management at Rand Mutual - RMA

Purpose

Reporting to the Chief Operating Officer, the incumbent will be responsible for the development and end-to-end management of the Project Office which includes the development of project management related processes, standards, policies and methodologies. The incumbent will also be responsible for the management of a team of Project Managers as well as overseeing the planning, implementation and tracking of specific RMA projects with specific deliverables as identified by Senior Management.

Qualifications and Experience Required:

• NQF Level 7: Relevant Bachelor’s Degree
• Project management qualification
• At least 10 Years in Project Management
• Minimum 5 years’ experience at senior management level
•  Sound experience in applying and implementing project management methodologies

Key Areas of Responsibility

• Create a standard set of principles and methods, practices, and templates for managing various projects across the business (AIT, COID and Life)
• Understand, interpret and translate strategic objectives into projects with measurable outcomes
• Train and coach project leaders and stakeholders on the project management process, related principles and methods
• Managing the day-to-day operations of the project management team by providing management (employee relations, annual leave, sick leave, training, scheduling etc.) and technical support to the team on a day-to-day and on an ongoing basis
• Plan, allocate, organize and control tasks and projects to the Project Management team
• Define, set-up and manage team KPA’s
• Define the scope of the project in collaboration with senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, equipment, etc.) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
• Ensure that all project personnel receive an appropriate orientation to the organization and the project
• Contract qualified consultants to work on the project as appropriate
• Execute the project according to the project plan
• Monitor the progress of the project and adjust as and when necessary to ensure successful completion of the project
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
• Ensure that the project deliverables are executed on time, within budget and at the required level of quality
• Monitor and approve all budgeted project expenditures
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the project are up to date
• Prepare financial reports and supporting documentation for funders as outlined in funding
• Communicate with funders as outlined in funding agreements
• Evaluate the outcomes of the project as established during the planning phase
• Aid and support to the ICT team and Business on ad hoc projects and requests, as and when required

Knowledge, Skills and Competencies Required

• Knowledge of business policies, processes and procedures, legal compliance
• Motivating People (includes Creating and Selling the Vision)
• Process Engineering and Systems Competence
• Process Engineering and Systems Competence
• Service Orientation / Customer Responsiveness
• Managing performance (goal/target setting)
• Synthesizing and consolidating information
• Judgement and Decision-making
• Decisiveness and Action Orientation
• Program and Project Management
• Verbal and written communication
• Technology and innovation
• Resource management
• Project management skills
• Complex problem-solving
• Resource management
• Teamwork/collaboration
• Technology and innovation
• Analytical thinking
• Business insight