HOD: Cashbooks, Creditors & Debtors at Faircape Group

HOD: Cashbooks, Creditors & Debtors 

• The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications and an ISP, Utility Management and infrastructure installation, Property Management and related activities. We are seeking a Head of Department to manage the full debtors invoicing, debtors (collection) function, cashbook, creditors and payment functions for Faircape Group. The successful candidate will join a successful, well established business, working with an energetic and fast moving team. If you would like to build your career in a fast paced, dynamic environment where opportunities are endless, then apply today!

Duties include but are not limited to the following
Management

• Overall management of 3 teams

Cashbooks

• Management of all once off payments
• Management of the monthly Recurring payment schedule
• Review monthly recurring payment schedule
• Management of all bank reconciliations
• Allocation of payments
• Capturing of deposits/receipts and payments
• Daily capturing of receipts
• Develop, implement and maintain systems, procedures and policies
• All queries are concluded on a daily basis
• Perform competency tests for all staff
• Perform yearly performance reviews for staff
• Daily reporting on all overdue payments
• All emails are attended to
• Respond to all audit requirements

Debtors

• Day-to-day accounts receivable function
• Establish work standards
• Management of client queries
• Undertake and review account reconciliations
• Management of all daily tasks
• Management of the debt collecting procedure
• Review and submit all overdue clients to management
• All late paying clients receive the correct form of communication / letters
• Liaising with Legal team to hand over clients
• Follow up with the Legal team until the full recovery of the debt
• Litigation meetings
• Implement and review the various divisions debt recovery processes
• Review of internal controls and management systems
• Processing of all customer adjustments
• Management of the Levy Clearance procedure
• Customer refunds
• Client statements
• Daily reporting to management

Invoicing

• Establish work standards
• Management of client queries
• Review invoice and rental reconciliations
• Ensure all Adjustments are completed and signed off as per procedures
• Management of all daily tasks
• Management of the invoicing procedure
• Review and submit all monthly invoice/ billing recons to management
• Reporting to management
• Review of internal controls and management systems
• Processing of all customer adjustments
• Check and review Debit order monthly reconciliations
• Management of all changes to the monthly recurring invoicing
• Daily reporting to management

Requirements
Qualifications

• Relevant Accounting qualification
• Credit Management Level 3 advantageous

Experience And Knowledge

• 3-5 years experience in managing a large team
• 3-5 years experience in a debtors and cashbooks
• Accounts payable and accounts receivable processes and bank reconciliations
• Solid knowledge of the debtors function, bank reconciliations and payment function

Skills And Attributes

• Computer literate (Google Docs)
• Ability to work on Spreadsheets, filtering, calculating, formulas
• Communication skills
• Proven organisational skills
• Able to perform under pressure
• Manage and meet deadlines
• Ability to manage multiple projects simultaneously
• Responsible, accountable and dedicated
• Good team management skills

Specific Requirements

• Solid and positive references
• Clear health record
• Clear credit record
• No criminal record

Benefits

• With centrally located and modern offices just across from Cavendish in Claremont, we are offering a salary from R 34,000,00 Cost to Company.