HR Administrator at Motus Holdings Limited

Job Description

HR Administrator

• The purpose of this role is to provide HR administrative assistance to the Motus Head Office/Shared Services division within the Motus Group.
• The HR Administrator will play a pivotal role in delivering administrative support across the different departments within the Motus Head Office/Shared Services division.
• The successful candidate will report to the Executive Human Capital: Head Office & Shared Services and will join a dynamic and highly skilled HR Team.
• The HR Administrator is responsible for providing administrative support across the employee lifecycle, including recruitment, onboarding, employee records management, compliance, and HR reporting.
• The role ensures efficient HR operations while maintaining confidentiality, accuracy, and compliance with organizational policies and employment legislation.

DUTIES / KEY RESPONSIBILITIES:

ADMINISTRATION:

Recruitment

• Assist with recruitment administration (posting of adverts, setting up of interviews, sending regret communication, etc.).
• Support with interviews for non-managerial positions as and when required.
• Ensure a positive and professional candidate experience throughout the recruitment process.
• Launch appropriate psychometric assessments and co-ordinate logistics for MIE checks.

Onboarding & Offboarding

• Support with compilation of onboarding packs for new starts.
• Follow up with new starts on the Confirmation of Policies document and save on the shared drive.
• Send onboarding and welcome emails to new starts.
• Create new employee’s ESS profile.
• Provide support in gathering all required offboarding documents.
• Set up exit interviews to be conducted by the HRBP.

Learning & Development

• Maintain employee profiles on the training platform; i.e. registering and deleting.
• Support with coordination arrangements of training initiatives.

Reporting

• Compile the monthly Training Report and submit it to Group HR and Finance timely.
• Compile the monthly YES Learner Report and send it to relevant stakeholders in a timely manner.
• Ensure accuracy and completeness of monthly training reports, allowing for timely monitoring and completion of training commitments.

YES Learners

• Responsible for the onboarding and offboarding of YES Learners.
• Coordinate and liaise with YES Learners during the duration of their Learnership.
• Conduct quarterly check-in meetings with YES Learners and provide feedback to the HR Executive.
• Coordinate applicable YES learner training, including the driver's license project.

Compliance & Governance

• Ensure that all employee files and all other documentation are saved on the shared drive in line with     recordkeeping requirements.
• Maintain accurate and complete employee records and filing systems.

Customer Service

• Provide customer service, advice and support on HR Admin matters to all internal and external stakeholders   in a professional manner.
• Resolve customer queries in line with turnaround time.

EDUCATION:

• Grade 12 and relevant tertiary qualification in Human Resources (National Diploma or a Bachelors' degree).

EXPERIENCE, KNOWLEDGE, AND SKILLS REQUIRED:

• Minimum 1 - 2 years’ relevant HR administration experience
• SAGE300 system experience (advantageous)
• Experience working on Onboarding and Training platforms (advantageous)
• Proficiency in MS Office, Word & Excel

ATTRIBUTES / OTHER REQUIREMENTS:

• Excellent communication and interpersonal skills
• Excellent planning, organizational and time-management skills
• Attention to detail
• Ability to work independently and prioritize tasks effectively
• Employee customer service
• Ability to handle confidential information professionally

Closing Date 21 August 2026