HR Administrator at Vector Logistics

Overview

• We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
• But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
• Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

• To provide day to day human resource administrative support and contribute to the long‐term development of the HR function.

Key Responsibilities

Talent Administration

• Provide all recruitment administration support for A and B appointments.
• Ensure all reference and criminal record checks are carried out fully and in a timely manner.
• Announce new appointments.
• Manage the new joiner process from offer letter through to joining instructions and induction.
• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner.
• Handle maternity, paternity, adoption and parental leave processes and queries.
• Handle health, safety and IOD processes and queries.
• Administer the performance management system.
• Enter data into the HR system so that accurate records are maintained.
• Provide data for and prepare management information reports.
• Liaise with payroll and distribute the payslips.
• Process medical aid / fund entries and withdrawals.
• Process death and disability claim documents.
• Capture disciplinary records into SAP.
• Administer the recording of absence.
• Administer the recording of vacation leave.
• Administer the probationary review periods.
• Maintain the personnel filing system and safeguard the files and documentation.
• Manage the leave administration process.
• Provide support in investigations for disciplinary and grievance procedures.
• Distribute/disseminate policies and convey related communication.
• Administer employee/study loan and bursary documentation.
• Answer all channeled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.

KPI’s

• Accuracy and completeness of records and documentation
• Administration turnaround times
• Client satisfaction rate

Key Relationships

• Internal
• Employees
• Line managers

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma in Human Resource Management
• Valid Code EB drivers’ license
• 2 years’ experience in a similar environment.

Skills and Competencies

• Behavior Standards
• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• HR principles and practices
• Employment and labour legislation
• Business unit processes
• Health and safety policies and procedures

Skills

• Verbal and written communication
• Able to work under pressure
• Computer literacy
• Report writing
• Interpersonal
• Negotiation
• Logical thinking
• Problem solving
• Presentation
• Administrative and organization
• Numeracy

Attributes

• Initiative and assertive
• Tolerant of stress and pressure
• Creative
• Proactive
• Attention to detail
• Deadline driven
• People orientated
• Able to interact at all levels of the organization
• Able to plan ahead and manage time
• Able to priorities
• Able to builds appropriate professional, friendly and accessible relationships with employees and line managers.
• Appreciates and understands the need for confidentiality in dealing with all HR and training issues