HR Business Partner (Mid - Senior) at Vito Solutions

JOB OVERVIEW:

• The client is a specialised data consultancy dedicated to assisting global SAP clients in mastering their data. Their close-knit team is driven by a genuine passion and a collaborative culture, consistently delivering exceptional results. As an independent, owner-managed firm, they take pride in their expertise in SAP data solutions, earning them the distinction of being SAP Gold Partners. Additionally, they are among a select few globally recognised by SAP for their expertise in Data Management.

DESCRIPTION OF POSITION:

• The successful candidate will assist the People Executive in delivering an effective and efficient integrated HR function to the client by implementing best practices.

Talent Attraction, Recruitment, and Selection

Manage the recruitment and selection process of selected roles per the client's policies and procedures and relevant legislation:

• Place advertisements internally and externally.
• Liaise with Recruitment agencies on selected vacancies.
• Shortlist candidates and prepare for interviews.
• Coordinate and participate in the interview process, chairing selected interviews as appropriate.
• Contribute to the decision-making of appointments.
• Ensure all necessary paperwork is recorded and filed.
• Ensure criminal checks and reference checks are conducted.
• Obtain all relevant documentation from the successful candidate.
• Notify unsuccessful candidates.
• Compile employment contracts and process the hire on the internal systems.
• Provide input into and support the execution of the employer branding initiatives on LinkedIn.

Employee Training and Development

• Contribute to the development of training and development plans in conjunction with the People Executive.
• Assist with the consolidation of departmental training needs.
• Evaluate skills and performance gaps and identify ways in which this could be addressed in conjunction with the People Executive.
• Identify and select external training providers in conjunction with the
• People Executive.
• Obtain feedback on training delivered and report on training providers and training programmes.
• Develop strategies to ensure that training programmes that were implemented are delivering the desired results in conjunction with the People Executive.
• Develop and implement in-house training programmes to address organisational needs in conjunction with the People Executive.
• Updating and storing employee training records and relevant training documentation on the HR information system/relevant platform.
• Assist with the automation and efficiency in the training and development process.

Talent Management and Organisational Development

• Assist the People Executive with the implementation of the Talent management policy, and processes and plan, such as performance, development, career path and talent retention initiatives.
• Assist in revising and updating job descriptions as and when needed.
• Manage the documentation of Talent management processes on the HR information systems.
• Assist the People Executive and Line Leaders with Talent Management discussions, i.e. Performance, Career discussions.
• Assist the to develop succession plans in conjunction with the People Executive.
• Design and implement coaching strategies based on organisational needs in conjunction with the People Executive.
• Assist in the maintenance of the Competency framework.

On- and Off-Boarding

Manage the employee onboarding process:

• Compiles onboarding documentation.
• Ensure new joiners are loaded onto the various platforms.
• Assist departments with structuring the onboarding process.
• Schedule onboarding sessions for new joiners.
• Tracks 3-month and 6-month probation review dates of new joiners and send reminders to line leaders.
• Assist in the continued improvement of the onboarding policy and procedure.
• Evaluate the onboarding process throughout the onboarding period by organising meetings with line leaders and discussing feedback regarding the onboarding process.
• Schedule sessions with new joiners (1 month, 3 months, and 6 months) to check in on their experience and well-being.

Employee Wellbeing

• Provide input into the Employee Wellness policy and procedure, as well as the plan.
• Assist with the identification of the right employee wellness partners and build good relationships with them.
• Manage the execution of employee wellness activities aligned to the plan.
• Review employee leave and overtime information and intervene where needed.
• Keep in contact with employees and maintain a finger on the pulse of the organisation. Raise/anticipate staff concerns and address them accordingly.

Remuneration and Benefits

• Provide input into the monthly payroll activities.
• Respond to payroll questions and queries from employees.
• Support People Executives with remuneration benchmarking, analysis and recommendations.

Change Management and Communication

• Provide input into Change plans and communication strategies.
• Support the implementation of Change plans and communication strategies.

Labour Relations

• Assist in drafting HR policies and procedures in line with legislation and organisational business needs.
• Develop and maintain positive relationships with all employees.
• Deliver first-line advice to employees on respective People (HR) matters per policies, procedures, and appropriate legislation.
• Assist with investigation, disciplinary and grievance matters, and specific IR matters related to BCEA, LRA, EEA and SDA.
• Assist with the completion of all statutory reporting and activities Employee Health & Safety, Employment Equity, Skills development, etc.

HR Administration

• Ensure employee files are maintained and stored.
• Handle daily enquiries from employees on time.
• Prepare reports on employee-related data on an ad hoc basis.
• Recommend new ideas, approaches, and procedures to enhance the efficiency and value of the HR department.
• Assist the People Executive in ensuring that all HR practices are maintained, implemented and updated from time to time to meet organisational needs.

Compliance

• Perform the annual SETA submission.
• Member of the Employment Equity Committee.

General

• This role reports to the People Executive.
• This role is based at the client's Durban office.
• This role serves in an advisory capacity to the client's Line leaders and employees.
• Travel is required.

KNOWLEDGE AND SKILLS:

• Membership to the HPCSA, SABPP, or another Human Resource professional association (preferable).
• Understanding of the South African labour legislation and the practical application thereof.
• Demonstrated knowledge of MS Office.
• Strong interpersonal skills.
• Analytical and problem-solving skills.
• Good prioritisation and planning skills.
• Excellent communication skills (verbal and written).

QUALIFICATIONS REQUIRED:

• Industrial Psychology or Human Resources Degree.

EXPERIENCE REQUIRED:

• Minimum of 5 years of HR Generalist/HR Business partner work experience.
• Experience in designing and writing HR policies and procedures.
• Experience in HR information systems (PaySpace is preferable).
• Experience with recruitment and selection.