Village n Life is a South African hospitality and tourism company specializing in property management, tourism, and finance, combined with entrepreneurial management systems. Their mission is to match exceptional opportunities with exceptional people, aiming to create innovative and sustainable tourism ventures
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As HR Co-Ordinator, you’ll be responsible for coordinating, monitoring and quality-checking HR administrative service delivery across assigned Village n Life properties. The role supports property management teams with consistent HR processes, ensures accurate and audit-ready documentation and works closely with the broader HR team to deliver compliant, professional HR services.
This is a hands-on coordination role suited to someone who is detail-driven, organised and confident working across multiple HR workstreams in an operational hospitality environment.
Key Responsibilities
Coordinate and maintain complete, accurate employee staff files (digital and physical)
Ensure onboarding, contracts, ER, training and termination documentation is correctly completed and filed
Maintain HR registers, trackers and reporting for assigned properties
Perform regular file audits to ensure audit readiness
Support recruitment administration and onboarding
Coordinate offboarding documentation including resignations, terminations and UI19 submissions
Provide administrative support for employee relations and disciplinary processes
Prepare IR documentation, notices, checklists and meeting packs
Monitor IR documentation progress and escalate risks or delays
Capture, update and maintain employee information on HR systems
Maintain training attendance, compliance records and HR reports
Support COIDA case tracking and record keeping
Assist with Employment Equity, Skills Development and BBBEE administrative compliance
Ensure HR notice boards and statutory displays are current and compliant
Support managers with HR queries relating to leave, contracts and onboarding
Coordinate uniform ordering, issuing and related documentation
Monitor compliance with company dress code standards
What We’re Looking For
Grade 12 / Matric
Relevant tertiary qualification in Human Resources or a related field preferred
3–5 years’ experience in HR administration or HR coordination
Working knowledge of basic labour legislation and HR processes
Experience supporting recruitment, onboarding and HR compliance
Strong attention to detail with excellent organisational skills
Professional, discreet and confident in handling sensitive information
Able to manage multiple priorities across different properties
Hospitality or multi-site HR experience is advantageous
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