HR & Payroll Administrator (Stellenbosch) at Datafin Recruitment

ENVIRONMENT:

• A growing dynamic Investment and Commercial Property Management Firm seeks a highly meticulous and reliable HR & Payroll Administrator to join its team. You will play a key part in ensuring that employees are paid accurately and on time, in full compliance with relevant legislation and internal policies.
• This position involves supporting the HR Team Leader, handling payroll processing, and performing general administrative duties. You will also be expected to maintain strict confidentiality, demonstrate strong organizational skills, and work collaboratively across departments to meet deadlines and deliver accurate reports.
• Applicants must have Matric/Grade with at least 3 years Payroll work experience.

DUTIES:

Payroll Administration –

• Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
• Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
• Maintain payroll records and update employee statuses and details in the payroll system.
• Handle statutory payments on a monthly and annual basis, including SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
• Submit monthly reports to management and external stakeholders.
• Address and resolve payroll and wage-related queries.
• Distribute payslips via email and print hard copies for blue-collar staff.
• Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
• Manage claims with Evolution Life (Group Life & Funeral).
• Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
• Reconcile cashbooks and send journal reports to allocated Accountant.
• Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
• Assist in the preparation of the OPSCO pack.
• Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
• Maintain organized records, save backups, and archive monthly reports.

HR Administrative Support –

• Provide administrative assistance to the HR Team Leader.
• Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
• Carry out ad hoc duties as required by management.
• Drafting of Warnings/setting up of hearings.

REQUIREMENTS:

• Matric certificate (Grade 12).
• Payroll-related qualifications or courses (advantageous).
• Minimum of 3 years’ experience in a payroll role.
• Proficiency in VIP Payroll or other payroll software (advantageous).

ATTRIBUTES:

• Strong attention to detail and accuracy.
• Sound judgment and decision-making skills.
• Effective verbal and written communication.
• Excellent planning and organizational abilities.
• Ability to work effectively under pressure and meet tight deadlines.
• High level of integrity and respect for confidentiality.
• Strong numerical skills and confidence in working with figures.
• Team player with a proactive and ethical approach.
• Assertive and confident when dealing with sensitive issues.