HRS and Payroll Specialist at Schneider Electric

• Capture information on SAP Leave, sick leave, time worked, overtime, maternity leave, PPH worked, allowances, shift allowances, garnishing orders
• Processing salary payments, acting allowance, salary increments, promotions, transfers, union deductions, cost centers, subsistence allowance, pension, medical, use of company car
• Loading new engagements and employees going out of service
• Maintain employee’s data (change in address and banking details. etc.)
• Run payroll operations and verifies that the pay decision complies with the legislation.
• Perform daily payroll department operations
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconcile payroll prior to transmission and validate confirmed reports
• Audit monthly payroll recons for salaries, overtime and leave and third parties.
• Draft and submit monthly reports for Head Count, acting allowance and Salary verification for HR Shared services Anglophone
• Processing third parties’ payments on Standard bank e.g. Old Mutual, MIDFA, SARS, Garnishees and Admed Gap insurance
• Maintain all aspects of the Payroll and HR administration processes related to external providers, e.g. pension fund administration, Medical aid administration and Funeral fund administration.
• Understand proper taxation of employer paid benefits.
• Execute time and attendance processing and interface with payroll
• Work closely with finance staff to ensure accuracy of payroll, labor costing, and employee benefits postings to the general ledger
• Work on special initiatives from analytical projects to employee communications

Management System

• Keep up to date with developments with respect to the management system, as well as apply the policies and procedures relevant to the position.
• Communicate improvement possibilities with respect to the management system to the relevant process owner or directly to quality & customer satisfaction and participate in improvement initiatives.
• In constant partnership with his/her business leader, proposes efficient HR solutions (costs / time) that are suited to the business challenges and guarantees the application of Group HR policies.

PeopleLink, Helpdesk, Support

• Verification of authorization for all documentation/procedures e.g. requisition forms, time sheets, overtime authorities, acting forms, standby, callouts, rebates travel documents and leave forms.
• Provide HR services and support to other departments and responding to PeopleLink employee tickets
• Administering of recruitment and selection drafting appointment, regrets, job change, transfer, employment confirmation and probation letters, scheduling interviews and job knowledge assessment test
• Administering of personnel information to ensure prompt maintenance of staff records at all times including archiving and filing.
• Maintain all aspects of the Payroll and HR administration processes related to external providers, e.g. pension fund administration, Medical aid administration and Funeral fund administration.
• Notify third parties when employees Resign, Retire and Death in service.
• Assist with the implementation and improvement of compensation, benefits and administration systems.
• Handling walk ins, employee’s quires, death claim for extended and employees in the organisation
• Draft and submit reports to various delegated authorities as and when required e.g. Head count, Acting, Leave reports etc.