Human Resource Administrator - Ekurhuleni (East Rand) at Unique Personnel

Job Description    
Key Responsibilities:

Human Resources Activities
Recruitment & Appointment

• Liaise with managers regarding vacancies to be filled.
• Manage recruitment and onboarding, including advertising, sourcing, screening, interviewing, and hiring.
• Complete employee take-on and termination documentation for payroll.
• Arrange pre-employment medical examinations.
• Coordinate driver testing with the Fleet Manager.
• Provide induction training on HR policies and facilitate SHE induction with the SHE Control Officer.
• Prepare employment contracts and job descriptions.

General HR Administration

• Maintain employee personnel files and records.
• Assist in collecting employee information as required.
• Ensure compliance with document retention policies and legal requirements.
• Identify trends in HR data and take appropriate action.
• Handle general administrative tasks, including document processing and training material preparation.
• Coordinate performance management and probation assessments.
• Implement succession and knowledge management initiatives.
• Develop and maintain employee engagement and wellbeing programs.
• Monitor temporary employees and manage contract terminations.
• Perform additional HR-related tasks as assigned.

Medical Surveillance

• Establish and maintain a medical surveillance program in compliance with the Occupational Health and Safety Act.
• Coordinate pre-employment, exit, and periodic medical examinations.
• Maintain medical examination records and ensure compliance with recommendations.
• Monitor trends in biological monitoring results in collaboration with the SHE Control Officer.

NBCRFI Compliance

• Liaise with the NBCRFI and employees under its jurisdiction (Drivers & Mechanics).
• Submit monthly leave data and provide payroll with remittance advices.
• Communicate NBCRFI-related changes to payroll.
• Manage the registration and termination of employees under the NBCRFI.

Employment Equity (EE)

• Act as EE Manager, ensuring compliance with legal requirements.
• Establish and manage an EE Committee.
• Prepare and submit annual EE reports.
• Implement and monitor the EE Plan.
• Conduct regular EE Committee meetings to address recruitment needs and policy reviews.

Training & Development

• Act as Skills Development Facilitator, ensuring compliance with the Skills Development Act.
• Maintain a Skills Development Committee.
• Conduct skills reviews and maintain training records.
• Identify training needs in collaboration with department managers.
• Ensure completion and effectiveness assessments of training programs.
• Develop and submit Workplace Skills Plans and Training Reports.
• Manage legal compliance training and recertifications.

HR Policies & Compliance

• Implement and maintain HR policies in line with labor legislation.
• Train employees on HR policies and procedures.
• Assess and report policy compliance to management.

Broad-Based Black Economic Empowerment (B-BBEE)

• Coordinate annual BEE audits and liaise with verification agencies.
• Compile required documentation for BEE verification.
• Represent the company during BEE audits.

Company Hygiene

• Ensure hygiene facilities are maintained.
• Report hygiene-related issues to the Plant Engineering Manager.

Safety, Health, Environment & Quality (SHEQ)

• Ensure adherence to SHEQ requirements.
• Report incidents as per company procedures.
• Ensure compliance with safety certifications for drivers.
• Support SHE initiatives and compliance monitoring.

Supervision of Cleaners

• Ensure availability of cleaning resources.
• Manage the performance of two cleaners.
• Identify and coordinate training for cleaners.
• Maintain hygiene standards and report issues to the Plant Engineering Manager.

Inherent Requirements    
Requirements:

• Grade 12 or equivalent.
• Diploma/Degree in Human Resources or Industrial Psychology.
• Minimum of 5 years’ experience in an HR function.
• Strong knowledge of labor legislation.
• Computer literacy (MS Office proficiency).
• Excellent administrative skills, including filing and data capturing.
• Effective communication skills.
• Ability to handle labor relations matters effectively.