Human Resource Officer {Permanent} at Xhariep District Municipality

MANAGER: HUMAN RESOURCES AND LABOUR RELATIONS

• Administration of recruitment processes and boarding of staff Informing the Payroll Office to effect new appointments salary payment, deductions, termination pay and for unpaid leave timeously.
• Handling correspondence and enquiries related to leave and other general personnel administrative matters
• Ensure filing of all correspondence/official documents by upkeep of personnel files and see to the compliance of personnel files with the minimum
• requirements and prescriptions.
• Capture all leave forms in electronic system and update leave files; ensure filing of leave forms; communicate with employees with regard to their leave records; adhere to audit instructions and guidelines.
• Liaise with Manager HR, OHS, Employee Wellness and Labour relations on leave matters that needs their attention.
• Handling of all personnel enquiries, by answering enquiries regarding their leave status and credits as per BCEA, Leave Policy and Collective Agreement.
• Assist with HR correspondence, as instructed by the HR Manager, by preparing draft correspondence;
• Monitoring clock system and attendance registers.
• Assist with development and implementation of HR policies and procedures. Compilation of monthly, quarterly and annual reports for submission to the HR Manager.
• Undertaking ad hoc human resources related projects/ investigations required from time-to-time.
• Ensuring that all correspondence is processed timeously and accurately.
• Attending official human resources related meetings, as needed to keep abreast of new policies, changes and trends.
• Ensuring drafting and implementation of the municipal wellness calendar in line with the national calendar.
• Liaise with other stakeholders in meeting the desired IDP outcomes.
• Perform Skills Development functions for the municipality in line with the policy and adhere to reporting time frames.
• Coordinating disciplinary, grievance and incapacity processes.
• Initiate and chair of disciplinary and incapacity enquiries.
• Advise line management on all labour relations and EAP matter.
• Performing general administrative tasks within the Human Resources Section.
• Perform all administrative tasks relating to the Local Labour Forum and its sub- committees.
• Representing the Municipality in disputes resolutions at the SALGBC. Advise management and staff on grievance and disciplinary processes.
• Ensure that the Municipality complies with Labour Legislation Act and other related legislations.
• Liaise with management, employees and unions to keep them informed regarding Labour Relations matters.

Closing Date: 29 January 2026