Human Resources Administrator (Time and Attendance) at AVI Limited

• An exciting opportunity exists for a Human Resources Administrator (Time and Attendance) – Labour Control and Payroll Readiness at NATIONAL BRANDS LIMITED (NBL), Westmead Biscuits Factory. The successful incumbent will report to the HR Manager and will be responsible for ensuring high integrity timekeeping, attendance compliance, and accurate payroll-ready time data by administering and controlling the Time & Attendance system and related processes.

Line Manager: Human Resources Manager

Job Specification:

Key Performance Areas:

• Schedule employees on Bestime
• Captures all allowances on Bestime and SAP, including overtime, short time, nightshift, acting, etc. and ensures line manager approval of hours before payroll cut off
• Capture manual leave application forms on Bestime and SAP within agreed dates and ensure all information for leave administration received
• Checks previous month's payroll queries for authenticity and does necessary changes on Bestime and SAP
• Sends discrepancies and weekly consolidation report to Supervisors
• Pulls payroll report on weekly basis and amends where applicable
• Sends short hours report to Supervisors
• Receives, collates, and checks monthly overtime schedules
• Loads all employees’ monthly and weekly in-clock and out-clock time zones
• Picks up any errors and logs call to correct
• Addresses all general queries received from management and employees
• Provides all parties timeously with the relevant and accurate requested HR documentation
• Works closely with the Production, Engineering, Logistics Teams, HR and Payroll to ensure accurate timekeeping and payroll readiness.

Experience:

• Minimum 3 years’ experience in a Time & Attendance / Payroll Administration / Labour Control environment within FMCG / Manufacturing (unionised environment advantageous)
• Proven experience in timekeeping control, including managing clocking exceptions, shift changes, overtime submissions and attendance anomalies

Qualifications Required:

• Grade 12 / Matric (essential)
• National Diploma / Degree in Human Resources / Payroll / Business Administration / Finance or related field (advantageous)
• Payroll / Time & Attendance short courses or certification (advantageous)

Additional Requirements:

• Knowledge of BesTime or any other Time and Attendance systems would be highly advantageous
• Proficient in using Microsoft Office (Excel, Word, PowerPoint & Outlook)