Human Resources and Payroll Officer at Technology Innovation Agency

Job Advert Summary    

• The Human Resources and Payroll Officer will provide support to the Remuneration & Benefits Specialist and related HR Systems. Responsible for ensuring accurate and timely processing of TIA’s payroll and related transactions. Receive, process and file monthly input and ensure compliance with relevant laws and regulations in terms of payroll processing and maintain electronic employee records.
• TIA is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition.  We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
• The Technology Innovation Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.
• The Agency reserves the right not to make an appointment.

Minimum Requirements    
Qualifications

• National Diploma (NQF level 6) qualification in HR and/or Payroll Administration or Commerce related at (NQF level 6).

Experience

• Three (3) years’ general Payroll Administration experience on Sage 300 with exposure to HR administration
• NB* Completed SAGE Modules should be reflected on CV.

Duties and Responsibilities    

• Internal Processes

Governance and compliance

• Assist with the communication of newly developed and/or reviewed policies and procedures
• Ensure compliance by staff to the applicable payroll related policies in terms of payroll processing and engagements
• Assist with the collation of information during Payroll audits
• Comply with all TIA systems (Performance management, HR, Finance, Stakeholder Information, FMS)

Payroll Processing

• Ensure all payroll input is received and filed as per the communicated payroll input dates.
• Process all monthly payroll data as received from sources – new employees, terminations, increases, benefit changes, medical aid, pension, risk and all other earnings, deductions and company contributions that may be applicable in line with policy requirements and legislation.
• Ensure all billing changes received from the Brokers are updated and followed up on – Pension, Medical Aid, Risk, etc.
• Print and prepare the monthly input files for the Remuneration and Benefits Specialist to review the payroll.
• Print all relevant review and month end reports for review by Remuneration and Benefits Specialist.

Payroll Administration

• Prepare UI19’s, UI2.7 etc. for DOL – submission and queries.
• Review and approve all travel and subsistence claims on ESS
• Prepare IT88 and other External Payment schedules and reconcile against billing/statements.
• Resolve all leave and ESS workflow related queries and escalate where required.

HR Administration

• Update all required payroll and HR related fields to enhance the functioning of the Sage 300 and ESS functionality
• Improve HR and payroll process through automation and system enhancement where possible
• Assist with annual HR and payroll audits
• Complete leave audits by ensuring BCEA and policy compliance as well as monitoring leave transactions

Stakeholder Relationship

• Provide administrative support to the payroll unit as part of the implementation of all Payroll activities
• Handling and resolution of general employee payroll queries and escalate where and when required.
• Maintain effective communication with Brokers to ensure all benefit claims and applications are processed and followed up on monthly.
• Support the HR Team to update the electronic personnel files in the SAGE system

Financial Perspective

• Load all Payroll requisitions/invoices on the financial systems in line with procurement guidelines and monitor progress
• Update the monthly salary forecast for review by Remuneration and Benefits Specialist.
• Prepare and submit payroll related information to Business Unit Heads

Learning and Growth

• KPA’s are understood and achieved as agreed upon in the Performance agreement
• Performance duties against agreed performance standards
• Ensure continuous learning (formal and non-formal) to stay abreast of BCEA and LRA legislation requirements that influences payroll processing.
• Identify and implement development opportunities to ensure continuous improvement of work effectiveness 

Closing Date    
2026/01/30