Human Resources Assistant: HR Group Technology & Information at Sanlam Group

What will you do:

Responsible for assisting human resources staff in a wide variety of administrative duties or may be responsible for one aspect of personnel work at a higher level of complexity dealing with staff queries and advising on company benefits policy e.g. pension, housing, medical aid, leave and other benefits administration. May also document manpower planning and statistics. May have supervisory responsibilities.  Includes recruitment duties.

What will make you successful in this role:

• HR Administrative support with the following:
  • End to administration with regard to business as usual as well as graduate recruitment and selection, including but not limited to the following:
    • support line managers to initiate the recruitment process in system,
    • posting of job requisitions, 
    • shortlisting for non-technical roles, 
    • scheduling interviews (face to face and video conferencing), 
    • preparing interview packs for interview panel, 
    • conducting MIE checks
    • drafting of appointment letters, 
    • facilitate on- and off-boarding processes, etc.
  • Issuing and processing of appointments, terminations, promotions, transfers
  • Scheduling newcomers for orientation 
• Scheduling of job evaluations
• Liaison with recruitment agencies 
• myWorkSpace (Success Factors – Human Capital Management System) support and assistance with employee enquiries:
  • Medical aid
  • Leave 
  • Study loans
  • Study bursaries
  • Salary queries 
  • Service recognition 
  • Life events
  • Adhoc queries 
• Provide guidance to training administrators wrt capturing of training interventions
• Support with industrial relations administration
• Centralised system administration of Performance and Goals 
• Information gathering for HR/compliance reports:
  • Quarterly reports
  • Sustainability reports
  • Ethics committee
  • Annual Training Report (ATR) and Workplace Skills Plan (WSP)
  • BEE Verification 
  • Professional qualifications
     

Qualification(s), Experience and Knowledge

• Grade 12
• A post matric HR related Certificate/Diploma 
• At least 5 years HR administration experience or previous office administration/management 
• Experience in payroll would be advantageous
• Report writing 
• Proficiency in MS Word, PowerPoint and Excel
• Knowledge of HR processes 
• Knowledge of SAP/SuccesFactors will be preferable  
• Knowledge of any other recruitment system can be an added advantage

Knowledge and Skills

• HR Process and Practice implementation
• HR Support
• HR administrative support
• Data analytics and MIS reporting

Personal Attributes

• Decision quality - Contributing independently
• Plans and aligns - Contributing independently
• Interpersonal savvy - Contributing independently
• Ensures accountability - Contributing independently