Human Resources Coordinator at Omnia (Pty) LTD

Overview    

To coordinate and complete administrative duties for the human resources department pertaining to recruitment, maintaining employee records, assisting with payroll processing and provide administrative support to all employees.

Qualifications    

• Matric 
• NQF Level 5 or 6 qualification in human resources or office administration 
• National diploma in human resources is advantageous  

Experience    

• Minimum of 3 years’ experience in a similar role within an HR generalist environment 

Duties    

• Recruitment and Selection (20%) 
• Advertise all roles upon receipt of approved job specification and vacancy requisition 
• Select internal and external portals based on approved requisition 
• Respond to all enquiries pertaining to recruitment portal and assist employees to navigate the Application Tracking System 
• Prepare longlist of candidates for review by Human Resources Business Partner 
• Update Application Tracking System and progress candidates to next stage and provide feedback via the system to candidates not suitable, based on shortlist received from Human Resources Business Partner 
• Schedule all interviews based on availability of candidates and hiring teams 
• Book venues for interviews 
• Send interview pack to panel after competency-based interview guide is prepared by Human Resources Business Partner 
• Coordinate scheduling of psychometric assessments through Talent team 
• Request all relevant documentation from candidate and conduct integrity and reference checks for preferred candidates 
• Maintain candidate information on shared drive 
• Supply salary information to Human Resources Business Partner in order to do benchmarking and prepare an offer 
• Receive signed offer of employment from Human Resources Business Partner and prepare contract of employment 
• Extend contract of employment to new hire 
• Onboarding (20%) 
• Submit new hire pack to payroll with all the required documentation 
• Coordinate new starter requirements with IT, Payroll, Learning and Development, Facilities and hiring team 
• Submit documentation pertaining to employee benefits to the relevant third-party organisations and payroll 
• Prepare desk and stationery for new hire 
• Receive new hire on start date and assist with access, orientation, IT onboarding and equipment 
• Human Resources Administration (10%) 
• Ensure all staff movement forms are completed based on information or request received and approved by Human Resources Business Partner 
• Collate all relevant staff requests received from employees and direct to Learning and Development, Talent Management or Payroll where applicable 
• Ensure all leave is updated and processed in the system before payroll closes 
• Ensure timesheets, expanse claims are submitted to payroll 
• Submit staff movement forms to HRIS for relevant updates 
• Perform quality checks of all staff movement forms submitted and provide feedback to Human Resources Business Partner 
• Share Drive (5%) 
• Upload all relevant HR documentation to the relevant folders (policies) 
• Manage member access and update participants to relevant folders 
• Reporting (5%) 
• Prepare reports in CRS and supply to Management team as requested, i.e. leave report, terminations, new hires, etc. 
• Perform quality check of all data requested (EE report) prior to submission to relevant stakeholders 
• Communicate requirements for ad hoc reports to HRIS team and ensure timeous presentation of reports to relevant stakeholders  
• Coordination of Events (10%) 
• Assist with coordination of vaccination drives and employee wellness events for Group 

Job Competencies    

• Planning and Organising 
• Time Management 
• Multi-Tasking 
• Problem Solving 
• Quality Orientation 
• Diligence 
• Resilience 
• Communication skills 
• Customer centric 
• Collaboration 
• Self- Managed 
• Professionalism 
• Confidentiality