Human Resources Officer at Sime Darby Oils South Africa

Job Description:

ESH Management:

• Apply health, safety, security and housekeeping in your work environment
• Comply to Legislation as set out in the OSH Act and to organisational standards
• Address workplace hazards and risks

Quality & Food Safety:

• Manage documentation and records within the HR Quality Management System
• Apply and continuously improve HR policies and procedures
• Comply with requirements of the HR Quality Management System
• Support with improving the effectiveness and efficiency of the HR Quality Management System.

FINANCE:

• Protect company assets (working capital & fixed assets)
• Minimise waste and rework

CUSTOMERS:

Customer Relations:

• Monitor customer satisfaction
• Foster and maintain customer relations

Stakeholder Relations:

• Liaise with a range of stakeholders

PROCESS:

HR Audits:

• Conduct HR audits on employee qualifications, skills and competencies

HR Legislation:

• Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, BCEA Act, Taxation Act COIDA etc.)

Exit Processes:

• Coordinate the employee exit process (Exit Checklist, etc.)
• Conduct exit interviews and compile exit statistics and trends

Induction:

• Arrange Benefits consultation with new employees (Retirement, Provident Fund, Medical Aid, etc.)
• Administer all pre-induction documentation
• Coordinate the sign on process (Induction checklist, medical, employee data, payroll info, etc.)
• Coordinate New Employee Induction programme and administer Induction documentation
• Induct new employees and monitor employee feedback of Induction effectiveness
• Coordinate Induction re-entry process (maternity leave medicals, etc.)

Recruitment:

• Coordinate and update the recruitment file per position
• Assist the HRBP with scheduling interviews and coordinating interview panels
• Assist HRBP with the pre-screening process
• Assist HRBP with the coordination of the recruitment process and preparing interview packs
• Coordinate the process of psychometric assessments where applicable
• Coordinate the process of checks for identified candidates

Performance Management:

• Administer the Performance Management process
• Ensure all employee KPIs and IDPs are on Nadi for Performance review
• Mentor non-performing employees in the Performance Management process
• Assist in EIB Process ensure upload of Rewards information on Nadi

Industrial Relations

• Maintain sound labour relations advising management and applying sound labour practices
• Advise Line Management and the Union on dealing with issues and requirements as specified in the LRA
• Interpret and apply collective agreements
• Provide HR input into Shop Steward / Management meetings
• Analyse complaints and reports relating to referred disputes and select the appropriate resolution process
• Interpret and manage conflicts within the workplace
• Facilitate the resolution of employee grievances and record and take grievances and complaints up with management
• Coordinate and facilitate internal Disciplinary Hearings
• Represent the company at external Disciplinary and other agreed upon Hearings
• Prepare disciplinary correspondence and advice on behalf of Management team
• Facilitate and coordinate Disciplinary Investigations (in conjunction with Line Management)
• Maintain and update Disciplinary Systems and Records
• Compile IR Reports, statistics and IR meeting minutes

Remuneration and Benefits:

• Prepare and administer annual increase templates, variable pay and bonuses
• Preparing Letters for the above
• Process employee promotions, movements, transfers, etc.
• Liaising with Pension fund and Medical aid
• Withdrawals from Pension fund
• New application and Withdrawals on discovery Health
• Liaising with Discovery and NMG on Medical aid 

Payroll:

• Coordinate the Payroll input process and Employee entitlements
• Payroll Input on Nadi and payroll Integration to Legacy system
• Conduct Wage calculations for Work Schedule Rules (Provident Fund, Pension Fund, Medical Aid, etc.)
• Attend to, resolve and reduce Payroll queries
• Process Payroll statutory returns (EMP201, IRP5's, COIDA etc.)
• Verify monthly Payroll
• Audit leave on the payroll system in line with leave applications on Nadi and ERS Biometric system
• Involved in the implementation of new Legacy system Payspace and upkeep thereof
• Financial year end Audits
• Assisting employees with Income Tax Returns

Reward and Recognition:

• Administer and coordinate the Long Service Awards and coordinate Annual Reward functions
• Process Long Service Awards payments
• Processing of RISE recognitions

Staff Wellbeing:

• Coordinate the Staff Wellbeing Programme (Special events, Wellness Days, etc.)
• Refer employees to Staff Wellbeing Programmes as required
• Arranging Flowers or Hampers for employees that are sick or celebrating

Events

• Project Planning on HR Calendar of Events
• Costing and Ideas sourcing
• Invitation and Marketing material
• Running of event from start to finish (Setup & Clean up)

Talent Management:

• Update Talent Management Matrices

Transformation Management & Employment Equity:

• Coordinate EE Committee meetings

Communications:

• Coordinate internal communications and update Communication boards (Company notices, Recruitment adverts, Long Service awards, etc.)

HR Information Systems:

• Capture, store and retrieve Human Resources information on Nadi, and Payspace
• Recruitment for vacant positions Internal and External on Nadi
• Training for ESS and MSS on Nadi

HR Reporting:

• Compile daily, weekly and monthly HR Reports
• Compile custom HR reports from Nadi