Imports Shipping Manager at The Heineken Company

Key Performance Areas would include, but are not limited to:

• Identify applicable short interval controls, initiate and monitor corrective actions
• Evaluate implementation of import activities and assess possible business impact and escalate as required
• Develop management financial and governance competencies/capability on import process
• Facilitate all processes related to abnormal losses in the import environment and facilitate the claims process
• Ensuring sites do on time and in full goods receipts of imported consignments
• Liaising between clearing agents and sites to clear out any delays in the receiving of imported consignments
• Managing application for Import Certificates from DAFF and ITAC
• Ensuring all clearing instructions to clearing agents are completed in full and signed, ensuring letters of authority are submitted for any specific needs
• Monitor and escalate non-compliance to Supply Chain Management
• Managing and ensuring the digitization of import shipping and commercial documents on SAP.  Ensure that all transport documentation relevant to cross-border movements are uploaded and linked to the system objects
• Analysing clearing costs submitted by clearing agent against shipping conditions linked to contract, following up on unforeseen costs and submit monthly recon to Finance for sign-off
• Resolve issues experienced by clearing agent and receiving sites
• Completing and submitting of foreign supplier invoices ensuring the completeness of payment documentation pack in accordance with SA Treasury requirements
• Resolve all long outstanding invoices on the statement of accounts of the clearing agent
• Control policies, procedures and SOP’s in line with good corporate governance principles and practices and adhere to financial policies, procedures and SOP’s
• Monitor and assist with customs related issues, projects and normal activities from an operational point of view
• Address all issues from foreign suppliers that cannot be resolved by sites
• Ensure accuracy of all SAP Master Data relating to import consignments
• Adherence to document storage protocol
• Prepare and submit relevant reports
• Use assets effectively
• Manage stakeholder relationships e.g. sites and clearing agents through formalized SLA’s and regular engagement sessions
• Compile and maintain a rolling forecast of all anticipated demurrage, storage and detention costs.  Engage relevant stakeholders to mitigate/eliminate these costs
• Support departmental business plan
• Collate balanced scorecard information for tracking
• Effectively lead and mange the Imports Team to achieve desired outcomes

The successful candidate must have the following qualifications, skills and experience:

• Tertiary qualification in a relevant field
• 5 years within a supply chain or stock management role
• Experience within an FMCG environment would be a distinct advantage
• Methodical and structured working approach (desire for accuracy being the key driver)
• Able to make sense of large sets of data
• Proven problem solving abilities within a fast paced environment
• Detail-driven and analytical
• Competent computer literacy and numeracy skills.  Experience with SAP operating system will be advantageous.  Above average competency in Excel.
• Tenacious and passionate about optimization, improvement and customer service