Latest Vacancies at The Heineken Company

Key Performance Areas would include, but are not limited to:

• Identify applicable short interval controls, initiate and monitor corrective actions
• Evaluate implementation of import activities and assess possible business impact and escalate as required
• Develop management financial and governance competencies/capability on import process
• Facilitate all processes related to abnormal losses in the import environment and facilitate the claims process
• Ensuring sites do on time and in full goods receipts of imported consignments
• Liaising between clearing agents and sites to clear out any delays in the receiving of imported consignments
• Managing application for Import Certificates from DAFF and ITAC
• Ensuring all clearing instructions to clearing agents are completed in full and signed, ensuring letters of authority are submitted for any specific needs
• Monitor and escalate non-compliance to Supply Chain Management
• Managing and ensuring the digitization of import shipping and commercial documents on SAP.  Ensure that all transport documentation relevant to cross-border movements are uploaded and linked to the system objects
• Analysing clearing costs submitted by clearing agent against shipping conditions linked to contract, following up on unforeseen costs and submit monthly recon to Finance for sign-off
• Resolve issues experienced by clearing agent and receiving sites
• Completing and submitting of foreign supplier invoices ensuring the completeness of payment documentation pack in accordance with SA Treasury requirements
• Resolve all long outstanding invoices on the statement of accounts of the clearing agent
• Control policies, procedures and SOP’s in line with good corporate governance principles and practices and adhere to financial policies, procedures and SOP’s
• Monitor and assist with customs related issues, projects and normal activities from an operational point of view
• Address all issues from foreign suppliers that cannot be resolved by sites
• Ensure accuracy of all SAP Master Data relating to import consignments
• Adherence to document storage protocol
• Prepare and submit relevant reports
• Use assets effectively
• Manage stakeholder relationships e.g. sites and clearing agents through formalized SLA’s and regular engagement sessions
• Compile and maintain a rolling forecast of all anticipated demurrage, storage and detention costs.  Engage relevant stakeholders to mitigate/eliminate these costs
• Support departmental business plan
• Collate balanced scorecard information for tracking
• Effectively lead and mange the Imports Team to achieve desired outcomes

The successful candidate must have the following qualifications, skills and experience:

• Tertiary qualification in a relevant field
• 5 years within a supply chain or stock management role
• Experience within an FMCG environment would be a distinct advantage
• Methodical and structured working approach (desire for accuracy being the key driver)
• Able to make sense of large sets of data
• Proven problem solving abilities within a fast paced environment
• Detail-driven and analytical
• Competent computer literacy and numeracy skills.  Experience with SAP operating system will be advantageous.  Above average competency in Excel.
• Tenacious and passionate about optimization, improvement and customer service

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Job Description

The Facilities Manager role is crucial for ensuring the smooth and efficient operation of office services, supporting the overall success of the organization. This position requires a dynamic and proactive individual who can effectively manage resources, foster teamwork, and drive continuous improvement initiatives. 

As the Facilities Manager, you will be responsible for overseeing and managing the day-to-day operations of office services within the organization. You will ensure that administrative and support functions run smoothly, effectively, and efficiently to support the overall goals and operations of the company.

KEY RESPONSIBILITIES

• Supervision and Leadership: Provide leadership and guidance to the office services team, including administrative assistants, receptionists, mailroom staff, security and other support personnel. Foster a positive and productive work environment.
• Office Operations Management: Oversee the daily operations of the office, including mail distribution, office supplies inventory, equipment maintenance, facilities management, and vendor relations. Ensure that all office services are delivered in a timely and efficient manner.
• Budget Management: Develop and manage the budget for office services, including expenses related to supplies, equipment, maintenance, and vendor contracts. Monitor expenditures and identify opportunities for cost savings.
• Procurement and Vendor Management: Coordinate the procurement of office supplies, equipment, and services. Evaluate vendor contracts and negotiate agreements to ensure favorable terms and pricing.
• Facilities Management: Collaborate with facilities management teams to maintain a clean, safe, and functional office environment. Address any facility-related issues or concerns promptly.
• Health and Safety Compliance: Ensure compliance with health and safety regulations and company policies. Implement measures to promote a safe and healthy work environment for all employees.
• Technology Integration: Work closely with IT teams to implement and support office technology solutions, including printers, copiers, telecommunication systems, and other office equipment.
• Customer Service: Serve as a point of contact for employees regarding office services inquiries, requests, and issues. Provide exceptional customer service and resolve problems in a timely and professional manner.
• Policy Development and Implementation: Develop and enforce office services policies and procedures to streamline operations, enhance efficiency, and maintain consistency across departments.
• Continuous Improvement: Identify opportunities for process improvements and workflow optimization within the office services function. Implement best practices and innovative solutions to enhance productivity and service delivery.

JOB REQUIREMENTS

• Bachelor's Degree in Business Administration, Management or related field.
• Proven experience (Minimum 5 years) in office management, facilities management, or related roles.
• Strong leadership and management skills with the ability to motivate and inspire a team.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Knowledge of health and safety regulations and compliance requirements.
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
• Experience in budget management and vendor negotiations.
• Strong problem-solving skills and attention to detail.
• Commitment to providing exceptional customer service to internal stakeholders.

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The learnership entails the following outcomes:

• Demonstrating an understanding of basic machine operations in a manufacturing and or packaging environment.
• Demonstrating an understanding of the concept Microbiology in a food handling environment.
• Monitoring critical control points (CCP’S) as an integral part of the Hazard Analysis and Critical Control Points (HACCP) system.
• Performing quality control practices in a food or sensitive consumer product operation.
• Competence in performing operations in the following processes on an automated food & beverage packaging line:
  • Washing
  • Filling
  • Sealing
  • Labelling
  • Palletizing
  • Depalletizing
• Performing first line maintenance.
• Applying problem-solving techniques.
• Demonstrating effective communication skills and the ability to interpret and use information.
• Demonstrating basic mathematical literacy.

Prospective learners should meet the following requirements:

• Grade 12 (with Mathematics)
• Candidates must be unemployed.
• Relevant experience within a production/high-speed packaging environment would be advantageous.
• Knowledge of safe working procedures.
• Proven verbal and written communication skills.
• Ability to function independently and under pressure.
• Ability to cope with the inherent physical demands of the Learnership.
• Must be willing and able to work shifts and overtime as part of workplace training when required.

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Incumbents will be required to:

• Maintain PMPM schedules, master data and task lists on SAP;
• Plan the following: scope of tasks, duration of tasks, spares / equipment required and availability, spares availability, internal and external resources, etc. for all routine maintenance and project tasks;
• Compile and distribute annual shutdown plans and chair the planning meetings;
• Monitor adherence to the annual shutdown plan and evaluate the completed tasks;
• Control and plan outstanding tasks (work arising books, PMPM scheduling, projects, etc.);
• Provide technical support to maintenance foreman;
• Ensure that planned maintenance tasks keep equipment reliable and in good condition;
• Deal with contractors and suppliers regarding on-site repairs and projects to be completed.
• Manage Employees to deliver on requirements.

Characteristics/skills and knowledge:

• Work experience as an Artisan;
• Work experience in Maintenance Planning;
• Technical work experience in a bottling packaging environment will be advantageous;
• Work under pressure and able to meet deadlines;
• Good communication skills with internal and external customers and suppliers;
• Computer literate in MS Office, MS Projects and SAP PM and MM;
• Innovative, analytical and proactive;
• Good organisation & administration skills
• Strong planning and problem solving skills;
• Ability to organise resources and effectively delegate tasks to the maintenance team.
• Strong knowledge of asset care principles, including asset care plans, planning and scheduling, material management and information management.

Minimum Qualification and Experience Requirements:

• Tertiary technical qualification with a completed mechanical/electrical related trade test certificate.
• A minimum of 5 years engineering/ maintenance/ manufacturing experience in a FMCG.