Current Vacancies at Bidvest Facilities Management

MAIN OUTPUTS

• Implement equipment service specifications in accordance with Client and Company requirements
• Install & commission air-conditioning and water reticulation equipment in accordance to specification
• Conduct maintenance on air-conditioning & water reticulation equipment as per schedule, preventative or emergency fault rectification
• Perform inspection of facility, air-conditioning equipment on site, identify areas of risk and report back for rectification
• Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans
• Ensure quality of work and timeous completion of all field request
• Provide constant feedback to the Supervisor & Client on restoration of operations.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• N3 - N6 in Mechanical Engineering
• Trade-Test in HVAC (Air-conditioning & Refrigeration)
• Matric (Senior Certificate)
• Valid SA Driver’s License
• 2yrs relevant experience in air-conditioning equipment maintenance field & digital control systems, min 1yr experience in Trade
• Maintenance of air-conditioning equipment & water reticulation systems
• MS Word, MS Excel & MS Outlook (Intermediate skill level)
• Knowledge of OHS Act

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Customer Focus
• Teamwork & Partnering
• Deadline Driven & Highly Motivated
• Innovative
• Relationship Building
• Stress Tolerant
• Problem Analysis
• Interactive Reasoning
• Good Written Communication
• Planning/Scheduling/Objective Setting

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MAIN OUTPUTS

• Maintain Preventative Maintenance (PM) schedules in accordance to the SLA for all equipment and services
• Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation
• Ensure that all orders are processed timeously
• Monitor the execution of work and implement corrective measures on deviations
• Manage all incoming requests and complaints on daily basis, and provide timeous feedback in ensuring customer satisfaction
• Dispatch requests to technical staff and pertinent service providers and follow-up on action items
• Conduct monthly verification of WIP and report on variances
• Provide weekly/monthly reports on SLAs and backlog
• Planning for placement of employees, contractors and efficient utilization of materials and tools
• Ensure that tasks are conducted efficiently and optimum use of tools and equipment
• Building good Internal and External customer relationships
• Undertake other related duties and assignments as assigned from time to time

QUALIFICATIONS AND SKILLS

• N3 - N6 in Engineering or Project Management or Operations Management
• Matric (Senior Certificate)
• Valid SA Drivers License
• 2yrs relevant experience in maintenance planning, project management and knowledge of financial management principles
• Maintenance planning, project management skills
• MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge
• Knowledge of OHS Act & ISO 9001 Quality Management Systems

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Basic Supervisory Skills
• Customer Focus
• Teamwork & Partnering
• Deadline Driven & Highly Motivated
• Innovative
• Relationship Building
• Stress Tolerant
• Problem Analysis
• Interactive Reasoning
• Good Written Communication
• Planning/Scheduling/Objective Setting

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MAIN OUTPUTS

• Monitor and ensure regional on time service delivery as per SLA's or as agreed with Client
• Pro-actively interact and engage with the client to understand areas of improvement and ensure that turn-around times are shortened to the satisfaction of the client.
• Ensure relevant feedback, information and reports are prepared, submitted and presented to various stakeholders on all aspects of service delivery and profitability.
• Leading, facilitating, developing and implementing relevant resource management process improvements in order to achieve SLA targets
• Management of the regional store inventory, churn & asset (Tools & equipment) budget, ensuring that proper utilization of allocated budget and being able to provide valid variance explanation on P&L’s. Ensure compliance with policies and procedures related to financial management, controls and expenditure authorization levels.
• Monitor the productivity of all Human Capital allocated to the regional resource section and ensure that all human capital operate to capacity. Effectively deal with non-performance and destructive behavior which might jeopardize Bidvest FM standing with the Client.
• Ensure Health & Safety is a primary function and all mechanisms, processes and procedures are in place, monitored and adhered to at all times
• Ensuring through Supply Chain that the region has competent and diligent service providers to utilize in cases of emergencies and that such service providers are compliant with Bidvest FM BBBEE strategy.
• Coaching, mentoring and counseling of staff not performing to the required standards and ensuring that employees improve on performance gaps highlighted during informal sessions and performance appraisals.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• National Diploma in Property Management, Facility Management, Resource Planning, Logistics or Engineering Studies
• Matric
• Valid code 8 Driver’s license
• Minimum 3 Years’ experience in planning & scheduling including exposure to Logistics /Inventory Management. Ideally have exposure to SAP maintenance management system or any other Automated Maintenance Management System

FUNDAMENTAL COMPETENCIES

• Result Orientation
• Initiative/Proactively
• Written Communication
• Stress tolerance
• Customer/Client Focus
• Dealing with ambiguity
• Problem Analysis
• Judgment
• Relationship Building & Networking
• Listening
• Teamwork

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MAIN OUTPUTS

• Responsible for driving integrated Facilities Management (FM) services and strategy for the Client
• Ensure delivery of efficient FM service as outlined in the Service Level Agreement (SLA)
• Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Contracts Manager, and in accordance to Client needs
• Conduct daily audits on FM services rendered and ensure that prescribed work quality and standards are sustained
• Ensure timeous sign-off and variance explanations on P&L's
• Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
• Manage back to back SLA agreements with suppliers and contractors
• Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
• Assist in the management of FM projects and provide technical support, where applicable
• Demonstrate and instill effective adherence to processes on infrastructure maintenance
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
• Building strategic relationships both internally and externally
• Provide monthly reports and feedback on continued compliance to the SLA
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure 12
• Ensure timeous processing of invoices
• Building strategic relationships both internally and externally
• Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
• Ensure timeous processing of invoices
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
• Responsible for training, coaching, mentoring & development of subordinate employees

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The applicant must meet the following requirements:

• National Diploma/Degree: Engineering, Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
• Matric (Senior Certificate)
• Valid Drivers License
• Minimum 8 years relevant experience in Facilities Management, CRM, Property Management & Financial Management
• An additional minimum 5 years of people management experience 
• Facilities Management, CRM, Property Management, MS Project & MS Outlook (Intermediate skill level), SAP knowledge
• Knowledge of OHS Act, ISO 9001 Quality Management Systems, Property Law & Contractual Law
• Result

FUNDAMENTAL COMPETENCIES

• Result Oriented
• Attentive to Detail
• Stress Tolerant
• Good Written Communication
• Customer/Client Focused
• Ability to deal with ambiguity
• Interactive Reasoning
• Planning & Scheduling
• Teamwork & Partnering
• Relationship Building
• Good Listening Skills
• Excellent Oral Communication

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MAIN OUTPUTS

• Monitor and measure the status of the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations.
• Facilitate the review of Health, Safety, Environmental and Quality documentation for client submission by due dates.
• Coordinate the submission to clients and ensure timeous approval from clients across all contracts.
• Manage, monitor, and verify corrective actions in line with client feedback for resubmission by agreed due dates.
• Ensuring that all SHE files are compiled and approved by Management.
• Monitor and measure the status of contractor vetting across all contracts and report to Management.
• Conduct contractor vetting for contractor mobilization, vendor onboarding, annual vetting and as and when required.
• Conduct Integrated Management Systems (ISO9001, ISO14001, ISO 45001, ISO 31001) and Legal Audits objectively
• Facilitate work/training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks and opportunities.
• Participate and support external audits (e.g., Customer, ISO, Bidvest services etc.) and action findings where required.
• Ensuring that all Incidents / accidents are recorded, investigated and corrective actions implemented.
• Continuously improve the IMS

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Preferably Tertiary qualifications which may include some of the following: Any three-year technical tertiary qualification; Quality / Health & Safety / Environmental, Management / Risk Management
• SAIOSH or SACMPCP – this is an advantage to be registered but not a current requirement of Bidvest Facilities Management
• Matric (Senior Certificate)
• Valid SA Driver’s License
• Planning experience and understanding of business processes
• 3 years experience in SHEQR Management
• 3 years experience in Contractor Management and Project Management.
• Excellent knowledge of the IMS; Document Management System; ISO 9001, ISO 14001, ISO 45001, SAMTRAC or similar;
• Microsoft Office (Required), SAP & SharePoint Knowledge (added advantage)
• Knowledge of Health, Safety and Environmental Legislation

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Results orientated
• Self-starter
• Self-development orientation
• Motivating and influencing others
• Customer Focus / orientated
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting / Flexibility
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Listening Skills

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MAIN OUTPUTS

• Perform tasks in accordance to job cards (work orders) issued, as per Client and Bidvest FM’s requirements
• Conduct investigations, evaluation and restorations on identified equipment malfunction
• Carry out minor repairs and service on all electrical equipment and appliances as per SLA
• Carry out minor repairs and service on all fast door related equipment as per SLA
• Perform inspections and repairs on all fast door equipment
• Assist the artisan with major repairs and services
• Provide constant feedback to the Facilities Manager/Service Manager/Building Manager /Resource Co-Ordinator on restoration status of operations
• Must have a proper understanding of functions of photocells, TLG system and an MCC
• Have good knowledge on relay logics and be able to program doors according to client’s requirements and specifications.
• Must be able to interpret information and error codes during fault finding.
• Must have knowledge of Maxi-flex (Albany) and Stab a load (Efeflex) Fast Doors

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• N3 Technical (Electrical/Mechanical)
• Valid SA Driver’s License
• 3yrs relevant experience in fast door maintenance tasks
• Basic training on hand tools, electrical and mechanical equipment
• MS Excel Basic
• Knowledge of OHS Act & ISO 9001 Quality Management Systems

FUNDAMENTAL COMPETENCIES

• Customer Focus
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning

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Key Responsibilities:

• On time planning and execution of all Planned Maintenance in the region.
• Availability and reliability of regional assets and buildings.
• Management of breakdowns, planned outages and implementation root cause failure outcomes.
• Reporting and reporting framework.
• Budget and cost management.
• Management and completion of reactive work and requests.
• Vacancy, employment equity and people development.
• Custodian of engineering assets in region.
• Ensure that all assets receive the necessary life cycle and enhancement services
• Ensure that assets are controlled, operated and to the necessary operational specifications
• To ensure that all engineering services are efficiently and effectively maintained and controlled at all times according to the specifications of the Client as stated in the applicable agreements.
• Take full legal responsibility and accountability for all engineering functions and assets in the region related to the contract.
• implementing maintenance and operational standards to comply with service standards specified
• Report on status of assets and buildings in region.
• Manage and implement innovation and other initiatives to improve availability, reliability and asset life cycle.
• Management and measurement of staff performance and their development accordingly.
• Manage engineering staff in region.

Requirements:

• Bachelor of Technology or Bachelor or Science or Master's degree in Engineering or a related field.
• Must be a Candidate GCC Factories
• Must be part of an Engineering body i.e. PrEng /. PrTech
• Minimum of 10 years of experience in engineering, with at least 5 years in a senior engineering role.
• Proven experience in managing and leading high-performing engineering teams.
• Grade 12
• Code B Driver’s License
• Minimum 7 years’ experience in Electrical or Mechanical engineering
• Minimum 5 years’ experience in Facilities management
• Strong technical background and have good management and leadership skills

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MAIN OUTPUTS

• Report for on-site maintenance work and obtain off-site check out on job cards, as per Client and Company requirements
• Deliver planned and reactive maintenance service covering full hard FM spectrum on electrical installations and minor building works
• Liaise with the business control center on maintenance work to be carried and alarm conditions to be activated during the maintenance work, clear and test alarms for functionality post maintenance
• Carry out task requirements on job cards, as per Client and Company requirements
• Conduct maintenance of electrical equipment in accordance with maintenance schedules
• Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans
• Identify potential problems or hazards on Client equipment for investigation, evaluation and resolution
• Ensure quality of work and timeous completion of all field request
• Provide constant feedback to the Supervisor & Client on restoration of operations

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• N3 - N6 in Electrical Engineering
• Trade-Test in Electrical
• Matric (Senior Certificate)
• Valid SA Drivers License
• Wireman’s License (3-Phase)
• 3yrs relevant experience within the electrical engineering (maintenance) field, min 2yrs experience in Trade
• Practical knowledge on working on air breakers & PLCs
• MS Word, MS Excel & MS Outlook (Intermediate skill level)
• SAP Knowledge
• Knowledge of OHS Act

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Good Written Communication
• Customer Focus
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning