Inbound Scheduler - Cape Town at Engen

Purpose of the Job

• To contribute in the optimization of the distribution scheduling operations by collecting performance data, ensuring that the correct bulk fuel products are scheduled to be available at the depots and scheduled for delivery to the customer by means of order generation and fulfillment routing and scheduling, despatching and ensuring the preparation of admin at the most cost effective manner and analyzing and translating data into recommendations for improvements in supporting timely and economical product delivery to customers through the order to delivery process

JOB lEVEL: FM
Location:Engen Court (CTO)
WHho Are You:

• You have a good ability to perform work with the end in mind and knowing what/how to prioritize
• You have excellent interpersonal and communication skills
• You have a clear eye for detail and can identify and solve problems timeously
• You understand the importance of punctuality and time management and adherence to it.
• You have a reputation for being insightful, honest, and operating with integrity

What You’ll Have Done Before:
Baseline:

•  NQF Level 6 (Road Transport)

Experience:

• 3 years+ in Fuel industry.
• Petro-chemical (Operations/Commercial & Retail)
• Operations/Distribution business processes
• Transport Operations/Fuels Distribution
• Customer order fulfilment/Marketing principles
• SAP – TD, SD & HR
• SAP MM
• Knowledge of HSEQ
• Exciting Challenges You Might Face In The Role
• Managing time during busy periods of the month / year.
• Able to handle several different duties at one time
• To maintain consistent communication to internal and external customers
• Learning about a broad range of equipment and contractors in the Retail Petroleum Industry
• Troubleshooting workorders and finding solutions for justification.
• Operate effectively, even when things are not certain, or the way forward is not clear

What You’ll Be Doing - 1

Planning And Scheduling

• Forecasting schedule depicting per location the product 
• Daily progression sheets per storage facility indicating available inventory, planned receipts and daily demand balance to requirements (7 days)
• Daily Delivery schedule by depot indicating requirements by:-    Product/ Customers/ Quantity/ Resources 
• Replenish Order creation Point-to-Point on time and correct. Business continuity. Relevant to rail, road and pipeline, submitted within SLA.
• Convert Forecast to Replenishment Plan for weekly cycles
• Monitoring of Ops notices and react to plan immediately when available
• Nil penalties incurred, demurrage and vehicle standing time due to planning errors  
• Monthly report indicating:- to plan Depots stocks equal inventory targets e.g. 7 days at all storage facilities at the most economic level:- Standards

Depot daily feedback indicating that the schedule met all requirements:-

• Daily report indicating supply met the demand 100%
• Accommodation balances with other oil companies managed daily and repayment plans agreed with the Supply, Trading & Optimisation Department on a monthly basis
• Manage the Banking Principle monthly balances with host or detents at plant level and ensure balances are always positive. 
• Communicate stock balances to all oil companies involved at plant level  
• Economically efficient application of transport modes and depot inventory infrastructure
• Setting of inventory targets per locations and per geographical area
• Monthly report indicating depot stock levels vs planned stock levels with various analysis
• MS support.

What You’ll Be Doing - 2
CUSTOMER/SERVICE PROVIDER AND CONTRACTOR INTERFACE

• Interact with customers and service providers
• Work with contractor to ensure deliverables are met
• Provide internal support to the contractor

COMPLIANCE TO PERFORMANCE CONTRACT

• Weekly feedback on performance deliverables Contract
• Identify development areas and take initiative to close gaps
• Manage workload/time to enable execution of IDP