Inspections Intern at SafetySA

Description

Audit Planning

• Efficiently plan and schedule audits for both new and existing customers, ensuring alignment with their specific requirements.

Daily Administration

• Manage daily administrative tasks, including:
• Coordinating logistics and courier services as needed.
• Handling sample coordination with the laboratory and tracking results.
• Ensuring timely delivery of audit reports to clients.
• Keeping the tracking sheet updated for management reporting.
• Implementing and maintaining an accurate and organized filing system.
• Managing all client audit files electronically while meeting KPIs for each audit stage.
• Ensuring all activities comply with established process flows.

Excel and Data Work

• Use Excel to maintain and analyze large sets of data related to audits, including tracking audit schedules, results, and KPIs.
• Create and maintain complex spreadsheets to track client progress, report statuses, and manage data flow.
• Prepare and update audit reports, audit schedules, and tracking sheets using Excel functions (e.g., VLOOKUP, Pivot Tables, charts, and formulas).
• Implement data validation techniques to ensure accuracy and consistency across all data sets.
• Ensure data integrity across systems and databases.

Scheduling Tasks

• Perform scheduling duties with accuracy and efficiency, including:
• Updating the audit schedule and A.LIMS audit plan daily.
• Scheduling auditors and site visits effectively.
• Maintaining and monitoring audit dates in the diary/tracking sheet.
• Communicating with auditors to confirm dates and providing relevant audit details.

General Administrative Duties

• Support general administrative functions, such as:
• Coordinating courier collections and deliveries as needed.
• Assisting with additional administrative tasks as required.

Quality Assurance

• Ensure all deliverables meet the highest quality standards.

Queries

• Handle inquiries from auditors, and the food safety inspections team promptly and professionally.

Requirements

• Tertiary qualification in biotechnology, microbiology or environmental health.
• Preference will be give to EE candidate