Intern: GPS Hub Reception at University of the Free State

Duties and responsibilities:

• Receive parcels and sort incoming mail.
• Circulate central communication to GPS hub staff.
• Keep GPS hub staff list up to date.
• Type and update the GPS hub staff administration (telephone list, birthday list). 
• File and keep records of GPS hub visitor’s log and office key management.
• Coordinate and ensure that reception always runs smoothly (incl. lunch times / leave). 
• Coordinate the venue booking of shared spaces in GPS hub and Modlec meeting venues. 
• Collaborate with CTL/Student Affairs administrative support as and when required. 
• Coordinate signing in/out of GPS hub central keys. 
• Issue keys when requested for staff. 
• Welcome all visitors to GPS hub 
• Direct visitors to the appropriate offices or venues 
• Sign  in/out of all visitors to GPS hub. 
• Provide first-line support to general GPS hub enquiries from visitors. 
• Talk to students and staff members to gain and give information. 
• Answer general telephone/email communication.

Inherent Job Requirements:

• A B-degree on NQF Level 7 in Office Management/Business Administration/Public Administration/Communications/Human Resources Management.

The following criteria apply to the selection of candidates:

• The applicant should not currently be participating in an existing learnership/internship programme.
• The applicant should not have any previous formal work experience.
• The applicant must be willing to sign an internship agreement with UFS.

Recommendations:

• Good organisational skills and the ability to manage events/processes effectively and independently.
• Proven computer skills, including but not limited to MS Outlook, Word, Excel and PowerPoint. 
• Ability to work effectively with others and have good interpersonal skills. 
• Ability to work well under pressure. 
• Excellent communication skills (written and verbal).