Careers at University of the Free State

Duties and responsibilities
Administration: Evaluation and Applications:

• Ensure all documentation is filed according to the list of required documents for accreditation.
• Verify the correctness of the submitted documentation.
• Ensure all incomplete applications are highlighted /outlined for every student address or application.
• Contact all Service Providers with incomplete applications and notify them of the outstanding documents.
• Update the list of all applicants and create a database for those with provisional and full accreditation status.
• Compile an inspection schedule of applications for the accreditation of Off-Campus student addresses.
• Fill all the inspection schedules.
• Assist with the verification of Off-Campus accommodation.
• File and record keeping of all correspondence with service providers/ students/ SAPS/ Mangaung Metro and all other parties.
• Request the availability of accommodation from Off-Campus accredited Service Providers and update regularly.
• Follow up on updated reports from the police/neighbourhood watch for the specific area.
• Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation.

Communication:

• Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
• Answer the phone; deal with enquires relating to accredited Off-Campus Accommodation addresses and take messages.
• Liaise with potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries.
• Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
• Deliver (via email) correspondence documentation to potential Off-Campus Accommodation Service Providers for accreditation.
• Confirm the submission of the application for accreditation by the Service Provider.
• Send communication to Service Providers regarding the outcome of the inspection.
• Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.

Inspections:

• Confirm availability of Service Providers for pre- and post-inspections.
• Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.
• Ensure that all inspections are conducted as per the inspection checklist provided by the officer for off-campus accommodation.
• Compile a report for each inspection conducted and its findings.
• Compile a weekly summary report on the outcome of the inspections conducted.

Inherent requirements:

• Grade 12 or national vocational certificate on NQF Level 4 (attach a copy).
• A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
• A valid driver's license (attach a copy).

Recommendations:

• A relevant bachelor’s degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6 in an Office Administration-related field.
• Postgraduate qualification. 
• Experience in building inspections. 
• Experience in construction projects.
• Experience interpreting building plans.
• Basic knowledge of relevant building legislation. 
• Basic knowledge of rezoning/ consent use protocols.

go to method of application »

Duties and responsibilities
Administration: Evaluation and Applications:

• Ensure all documentation is filled out according to the list of required documents for accreditation.
• Verify the correctness of the supplied documentation for accreditation and verification status.
• Compile an inspection schedule for applications for the accreditation of Off-Campus student addresses.
• Fill all the inspection schedules.
• Send correspondence of the availability of accommodation to the Off-Campus Accredited Service Providers and update regularly.
• Assist with the verification of Off-Campus accommodation.
• Keep a record of all correspondence with Service Providers/students/SAPS/Mangaung Metro and all other parties.
• Ensure that files for accredited Service Providers are according to the requirements for the UFS Audit.
• Follow up on updated reports from the police/neighbourhood watch for the specific area/cluster.
• Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the re-application for accreditation.

Communication:

• Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
• Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take messages.
• Liaise with potential Off-Campus Accommodation Service Providers, students, and visitors, as well as answering queries.
• Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
• Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
• Confirm the submission of the application for accreditation by the Service Provider.
• Send communication to Service Providers regarding the outcome of the inspection.
• Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.
• Communicate with students regarding their private accommodation applications.

Inspections:

• Confirm availability of Service Providers for pre- and post-inspections.
• Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.
• Ensure that all inspections are conducted as per the inspection checklist provided by the officer for Off-Campus accommodation.
• Compile a report for each inspection conducted and its findings.
• Compile a weekly summary report on the outcome of the inspections conducted.

Inherent requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Building Science or Civil Engineering.
• A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
• A valid driver's license (attach proof).

Recommendations:

• Postgraduate qualification. 
• Experience in building inspections. 
• Experience in construction projects.
• Experience interpreting building plans.
• Basic knowledge of relevant building legislation. 
• Basic knowledge of rezoning/ consent use protocols.

go to method of application »

Duties and responsibilities: 

• Provide academic leadership by executing strategies to establish the department as a leader in the field of Sociology.
• Maintain and strengthen ties with the Bloemfontein branch of the Sociology Department.
• Contribute to the overall leadership in the department and faculty.
• Active participation and involvement in applicable Faculty and UFS management structures.
• Contribute to the initiation, formulation and implementation of a visionary academic stratgy for the department.
• Develop and maintain a visionary research strategy for the department.
• Build an effective team of scholars.
• Encourage and actively support academic staff members to apply for external research and other grants

Inherent requirement

• A PhD on NQF Level 10 in Sociology.
• Full-time, permanent member of the academic staff of the Department of Sociology at the University of the Free State, Qwaqwa Campus.

Recommendations:

• A record of accomplishment of academic research outputs.
• Evidence of management and leadership skills/abilities.

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Duties and responsibilities:

• Receive parcels and sort incoming mail.
• Circulate central communication to GPS hub staff.
• Keep GPS hub staff list up to date.
• Type and update the GPS hub staff administration (telephone list, birthday list). 
• File and keep records of GPS hub visitor’s log and office key management.
• Coordinate and ensure that reception always runs smoothly (incl. lunch times / leave). 
• Coordinate the venue booking of shared spaces in GPS hub and Modlec meeting venues. 
• Collaborate with CTL/Student Affairs administrative support as and when required. 
• Coordinate signing in/out of GPS hub central keys. 
• Issue keys when requested for staff. 
• Welcome all visitors to GPS hub 
• Direct visitors to the appropriate offices or venues 
• Sign  in/out of all visitors to GPS hub. 
• Provide first-line support to general GPS hub enquiries from visitors. 
• Talk to students and staff members to gain and give information. 
• Answer general telephone/email communication.

Inherent Job Requirements:

• A B-degree on NQF Level 7 in Office Management/Business Administration/Public Administration/Communications/Human Resources Management.

The following criteria apply to the selection of candidates:

• The applicant should not currently be participating in an existing learnership/internship programme.
• The applicant should not have any previous formal work experience.
• The applicant must be willing to sign an internship agreement with UFS.

Recommendations:

• Good organisational skills and the ability to manage events/processes effectively and independently.
• Proven computer skills, including but not limited to MS Outlook, Word, Excel and PowerPoint. 
• Ability to work effectively with others and have good interpersonal skills. 
• Ability to work well under pressure. 
• Excellent communication skills (written and verbal).