Internship Administrator: Operations (Sport) at The South African Broadcasting Corporation (SABC)

MAIN PURPOSE OF POSITION

• To ensure that all administrative duties for pre-production, production and post production are executed in an effective manner according to the needs and requirements of the Business Unit.

KEY ACCOUNTABILITIES:

• Ensuring that all budgets are done for the upcoming sporting events (e.g. Soccer; cricket; Athletics; Info Hub etc.)
• Project management of each event in their respective portfolios.
• Travel bookings for all the events mentioned above are correctly completed.
• Follow up by notifying the crew
• All relevant accreditations are done for production crew on site and at the venue for both local and foreign events.
• Always on standby in case of emergencies for all events under their portfolio
• Attend the venues to take note on issue that crop up on those particular events. ( take charge on behalf of SABC Sport Management at venue)
• Take care of changes done by relevant stake holders on dates of the particular events
• Attend weekly meeting on pre – production and post-production, also departmental budgetary meeting; logistical meetings
• Ensure that all production budgets have deviation reports for the reconciliation purposes.
• Pre preparations for Special events
• Play a role as an ambassador for the SABC in other countries
• Engage with Sporting federations around logistical arrangement for special events
• Ensure that there are no overspends on the production budgets by working smart with production to ensure costs efficiencies
• Assists in projections for production budgets with the production accountant once reconciliation has been performed.
• Ensure that SAP is done and approved for all workflows.
• Ensure that Advances that are taken for productions are reconciled and accountant for
• Ensure that all crew booked for production can legally work before they are booked.
• Monitor effective utilisation of operational budgets and resources
• Work in conjunction with the executive producers, and all other relevant internal stakeholders to achieve objectives in line with the Division’s operational requirements / plan.
• Communicate with external stakeholders such as government, SABC funders and sponsors.
• Ensure compliance to SABC policies, procedures and relevant legislations.
• Give input to compilation of relevant SOPs and ensure adherence thereof.
• Attend all relevant meetings as and when required.
• Compile and submit monthly/quarterly reports.
• Load payments on SAP for local and foreign vendor.
• Generate on SAP for productions and manage SCM process of getting PO.
• Create and Manage Sport projects on SAP
• Give input to the monthly schedules e.g. broadcast titles, serial numbers (WBS’s), correct financial genres, number of episodes, platform, etc.
• Create and Manage budget uploads on SAP
• Receive signed and electronic copy of the budget and make sure all relevant information e.g. correct amounts budgeted, monitor correct WBS’s with correct account numbers.
• Ensure budgets are fully released by all relevant stakeholders.

REQUIREMENTS

• National Diploma in Media Studies, Communications, Administration or related qualification (NQF 6)
• Ability to follow instructions and work independently and/ or in a Team on Projects
• Knowledge in MS Office
• Well-organized with a customer-oriented and Team work approach
• Excellent interpersonal, written and oral communication skills