Internship (Post Level 15) at Stellenbosch University

Duties/Pligte        

Core Responsibilities

• Accessioning, sorting, cataloguing and indexing physical and digital archival materials in accordance with recognised archival standards.
• Creating and updating finding aids, metadata records, and indexes.
• Digitising selected documents, photographs, and other archival materials.

Research and Reference Services

• Assisting researchers by responding to reference and information requests, both in person and online.
• Supporting research projects by retrieving and preparing materials as required.

Outreach Activities

• Supporting outreach activities, including exhibition setup and receiving and guiding visitor groups.

Administrative and Support Functions

• Updating and maintaining archival databases and finding aids.
• Assisting with document storage management and related issues.
• Assisting with the management and environmental monitoring of the physical facility, including spatial planning, rearranging and moving of collections.
• Providing support with administrative and ad hoc tasks as required.
• On premise and on-site at Stellenbosch campus
• This position is on premise and in-office only and does not include a remote or hybrid working option.

Job Requirements/Pos Vereistes        

• A relevant tertiary qualification in Archival Studies, Library and Information Science, History, or a related discipline.
• Recently graduated with no prior full-time work experience.
• Basic knowledge of archival theory, principles, and methods.
• Competence in Microsoft Office applications.
• Good written and verbal communication skills in English and Afrikaans.
• The ability to plan and prioritise work effectively, meet deadlines, and work independently.
• A systematic and thorough approach with excellent attention to detail.
• A proactive, flexible, and service-oriented attitude.
• Working in office on campus with a team of experience Archivists.

Recommendation/Aanbeveling        

• Knowledge and experience of digitisation practices and standards.
• Familiarity with metadata creation and controlled vocabularies.
• Understanding of archival preservation and conservation principles.
• Knowledge of the history of South Africa and Stellenbosch University.
• Good interpersonal skills and the ability to work as part of a team.

Competencies

• Accuracy and attention to detail.
• Comfortable with technology.
• Research and analytical ability.
• Excellent organisational and time management skills.
• Service delivery and client oriented.
• Adaptability and willingness to learn.

Closing Date  01-Dec-2025