Inventory Assistant at Rubicon Energy & Automation

Role Requirement

Inventory Management:

Inventory Accuracy:

• Achieve and maintain a 99% inventory accuracy rate by systematically comparing physical counts with inventory management system records.
• Conduct monthly evaluations of inventory accuracy and address discrepancies promptly.

Standard Operating Procedure (SOP) Auditing:

• Conduct weekly SOP audits to ensure a 100% compliance rate.
• Utilize audit report findings and compliance checklists to drive process improvements.

Daily Stock Checks:

• Count 100% of predetermined SKUs daily and report findings to supervisors.
• Maintain detailed daily count logs and ensure supervisor acknowledgment of all reports.

Damaged Stock Management:

• Remove 100% of damaged stock from inventory locations and take appropriate actions within 24 hours of identification.
• Maintain a damaged stock report and action log for continuous improvement.

Process Auditing:

• Present weekly audit findings and insights to supervisors, ensuring 100% accuracy and detail in all reports.
• Use audit feedback to refine inventory management processes.

Record-Keeping:

Data Accuracy:

• Maintain 99% data accuracy for all inventory levels, transactions, and adjustments.
• Perform periodic data audits and verification against physical counts.
• Cycle Counts and Physical Inventories:
• Conduct regular cycle counts and complete two full physical inventories annually.
• Ensure all inventory counts are signed off and actioned within 24 hours.

Timely Record Updates:

• Update 100% of inventory records within 24 hours of any changes or adjustments.
• Monitor system timestamps and update logs to ensure compliance.

Quality Control:

FIFO and FEFO Implementation:

• Ensure 100% adherence to FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles in stock management.
• Conduct random checks and analyze inventory aging reports to maintain standards.

Damage and Expiry Management:

• Identify and address 100% of damaged or expired items within 24 hours.
• Maintain damage reports and corrective action logs to minimize losses.

Damage Rate:

• Maintain damage rates at 0.1% of total stock holding for the year.
• Review year-end damage reports and inventory valuation to assess performance.

Order Fulfilment:

Order Accuracy:

• Fulfill 99% of orders accurately and on time as per the Service Level Agreement (SLA).
• Use order accuracy reports and SLA compliance logs to monitor performance.

Outbound SLA Compliance:

• Achieve 98% compliance with outbound SLA targets.
• Track outbound shipment logs and SLA performance metrics regularly.

Housekeeping:

Workstation Cleanliness:

• Ensure 100% of workstations and storage areas are neat, clean, and tidy at all times.
• Conduct daily cleanliness checks and compile supervisor reports for ongoing assessment.

Equipment Maintenance:

• Keep 100% of equipment clean and in good working condition.
• Maintain equipment maintenance logs and conduct regular inspections.

Safety Compliance:

• Identify and address 100% of workplace safety hazards within 48 hours of detection.
• Use safety inspection reports and corrective action logs to ensure a safe working environment.

Computer Literacy/Systems:

• Basic proficiency in Windows and the MS Office suite.

Knowledge, Education, Skills & Experience:

• At Minimum, Matric/NQF 4 level qualification
• Preferred - Supply Chain/Logistics/Warehouse & Distribution qualification
• Inventory Control experience 2+yrs
• Administration skills relevant to inventory control 2+ yrs
• Be able to cope under high level of pressure & fast-moving environment.
• Attention to details and problem solving.
• Excellent communication skills.
• Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements.
• Quality Control Analysis - Conducting inspections of products, services, or processes to evaluate quality or performance.