Jnr SCM and Logistics Practitioner at NMISA

Major Challenges and Responsibilities: 

Procurement Process Support 

• Assist in preparing and administering Request for Quotations/Proposals (RFQ/P) and tender processes. 
• Source quotations and support end-to-end procurement activities in line with SCM thresholds and regulatory requirements. 
• Ensure compliance with PFMA, Treasury Regulations, and internal SCM policies. 
• Maintain and manage SCM documentation, including scanning, filing, and uploading of tender and procurement records. 
• Ensure accurate data entry on relevant systems and manage standard bidding documents and related correspondence. 
• Arrange and coordinate SCM-related meetings and provide secretarial support to Bid Committees, including the preparation of minutes and terms of reference. 

Supplier and Vendor Management 

• Facilitate supplier registration, verification of compliance documentation, and database maintenance. 
• Coordinate invoice processing and supplier payments, including commitment reporting aligned with regulatory requirements. 

Goods and Services Verification 

• Receive and inspect delivered goods and services, ensuring they meet specified requirements. 
• Follow up with suppliers on delivery timelines and manage commitment schedules. 
• Handle receipt and dispatch of customer instruments and calibrated equipment, ensuring timely job card creation and logistics execution. 
• Liaise with laboratories to support instrument calibration processes and revenue cycle efficiency. 

Customer and Internal Support 

• Respond to internal and external client enquiries. 
• Support customers in navigating NMISA systems, including registration, credit applications, and quote acceptance. 
• Maintain and update the SCM and logistics dashboard, ensuring task allocation and completion.  

Educational Qualification and Experience: 

• A relevant National Diploma or Degree in Supply Chain Management, Logistics, or related field. 
• A minimum of 1-3 years’ working experience in Supply Chain Management or related field 
• Knowledge in applicable legislation i.e. Public Finance Management Act (PFMA), PPPFA, Supply chain management policies, procedures, processes, Practices notes and Treasury regulation. 
• Experience in procurement processes, vendor liaison, and logistics coordination. 
• Strong administrative and communication skills. 
• Proficiency in MS Office.