Job Vacancies at NMISA

Major Challenges and Responsibilities: 

Procurement Process Support 

• Assist in preparing and administering Request for Quotations/Proposals (RFQ/P) and tender processes. 
• Source quotations and support end-to-end procurement activities in line with SCM thresholds and regulatory requirements. 
• Ensure compliance with PFMA, Treasury Regulations, and internal SCM policies. 
• Maintain and manage SCM documentation, including scanning, filing, and uploading of tender and procurement records. 
• Ensure accurate data entry on relevant systems and manage standard bidding documents and related correspondence. 
• Arrange and coordinate SCM-related meetings and provide secretarial support to Bid Committees, including the preparation of minutes and terms of reference. 

Supplier and Vendor Management 

• Facilitate supplier registration, verification of compliance documentation, and database maintenance. 
• Coordinate invoice processing and supplier payments, including commitment reporting aligned with regulatory requirements. 

Goods and Services Verification 

• Receive and inspect delivered goods and services, ensuring they meet specified requirements. 
• Follow up with suppliers on delivery timelines and manage commitment schedules. 
• Handle receipt and dispatch of customer instruments and calibrated equipment, ensuring timely job card creation and logistics execution. 
• Liaise with laboratories to support instrument calibration processes and revenue cycle efficiency. 

Customer and Internal Support 

• Respond to internal and external client enquiries. 
• Support customers in navigating NMISA systems, including registration, credit applications, and quote acceptance. 
• Maintain and update the SCM and logistics dashboard, ensuring task allocation and completion.  

Educational Qualification and Experience: 

• A relevant National Diploma or Degree in Supply Chain Management, Logistics, or related field. 
• A minimum of 1-3 years’ working experience in Supply Chain Management or related field 
• Knowledge in applicable legislation i.e. Public Finance Management Act (PFMA), PPPFA, Supply chain management policies, procedures, processes, Practices notes and Treasury regulation. 
• Experience in procurement processes, vendor liaison, and logistics coordination. 
• Strong administrative and communication skills. 
• Proficiency in MS Office. 

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MINIMUM QUALIFICATIONS, SKILLS AND EXPERIENCE 

• National Diploma (N6) with Trade Test Certificate 
• Resourceful and multi-skilled in all areas of mechanical work
• Computerized Numerical Control competent 
• Manual Machining experience
• Appropriate computer-aided design qualification or experience 
• Minimum of seven years relevant practical experience 
• Operation of high accuracy Lathes, milling machines and other general mechanical workshop machines 
• Mechanical design using appropriate computer-aided design for analogue and digital systems to pre-determined specifications 
• Operation of control systems using programming and mechanical design experience 
• Knowledge of a wide variety of materials and mechanical components 
• Up to date with leading edge mechanical components and industrial equipment 
• Basic budget planning and control 
• Tig welding including aluminium welding 
• Added advantage if knowledgeable in fusion 360. 
• Must be able to use a Fanuc controller. 

RESPONSIBILITIES

• Takes responsibility for Mechanical workshop and supervise/train others 
• Perform machining of mechanical parts with the CNC Lathe & Milling machine and other machining tools 
• Assist in Design and/or machine mechanical parts and artefacts to pre-determined specifications 
• Assist in scheduling and managing work to ensure effective use of workshop facilities, thereby contributing to overall NMISA efficiency 
• Assist in purchasing of materials/components for projects, general supplies and cleaning materials and agents 
• Assisting the workshop team with all invoices / purchasing and ensures that information relating to the Mechanical Workshop are forwarded to the Manager to ensure the effective management of the workshop budget 
• Workshop chores (e.g. machining, sandblasting, sanding, etc.) 
• Maintenance and cleaning of workshop machines 
• Purchasing and collecting 
• Promotes a safety conscious working environment in the Mechanical workshop 
• Identifies resources, develops project plans, identifies potential roadblocks and develops contingency plans to deal with them 
• Oversees implementation of the project plan 
• Comply with the requirements of the NMISA TQMS to ensure process consistency and effectiveness 
• Address clients needs (both internal and external) and evaluate longer term solutions to client requests 

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Minimum Qualifications, knowledge and Experience 

• Three-year tertiary qualification in the field of Supply Chain Management / Logistics 
• Knowledge of all relevant legislation (PFMA, etc.) 
• Competent in MS Office Software package 
• Analysing, quality and detailed orientation 
• Good communication skills and report writing skills 

 Duties and Responsibilities 

• Make copies and scan tender document 
• Filling of SCM document 
• Prepare and arrange meetings 
• Capture data on the system and update the file accordingly 
• Upload tender document into the system (Website) 
• Perform any other assigned job with regard to Supply Chain Management 
• Update and follow up expired documents such as Tax Clearance and BBBEE certificates and SBD forms with suppliers 
• Perform the help desk function 
• Follow-up on supplier’s invoices, statements, orders etc. 
• Document management and proper filling of SCM documents 
• Coordinate the supplier payment process by registering, processing and forwarding invoices from suppliers to Finance Officer for payment 
• Receive delivered goods and verify