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  • Posted: Oct 17, 2023
    Deadline: Not specified
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    The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into cons...
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    Judge's Secretary REF NO: 2023/349/OCJ

    REQUIREMENTS :

    • Matric certificate.
    • One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment.
    • A valid driver’s license.
    • An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCom Law degree will serve as an advantage.
    • Shortlisted candidates will be required to pass a typing test.

    Skills and Competencies:

    • Proficiency in English.
    • Good communication skills (verbal and written).
    • Administration and organizational skills.
    • Exceptional interpersonal skills.
    • Ability to meet strict deadlines and to work under pressure.
    • Attention to detail.
    • Customer service skills and excellent typing skills including dictaphone typing.
    • Confidential and time management.
    • Computer literacy (MS Word) and research capabilities.

    DUTIES :

    • General secretarial/administration duties to the Judge.
    • Typing (or Formatting) of draft memorandum decisions, opinions or judgments entries written by or assigned by the Judge.
    • Manage and type correspondences and judgments and court order for the Judge including Dictaphone typing, prepare Court files to ensure Court readiness.
    • Arrange and Diarize appointments, meetings and official visits and make travel and accommodation arrangements.
    • Safe, safeguarding of all case files and endorsement of case files with an order made by the Judge.
    • Update files and documents and provide copies of documents to the Registrar.
    • Store, keep and file court records safely.
    • After case has been completed and opinion made decision or Judgment, perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings.
    • Accompany the Judge to court, manage the Judges ‘vehicle logbook, and the driver thereof.
    • Compile Data and prepare reports and documents for the Judge as necessary including expense reports, continuing legal hours, financial disclosure statements and case managements.
    • Arrange refreshments for the Judge and his/her visitors and attend to their needs.

    Method of Application

    APPLICATIONS :

    • National Office Midrand/Constitutional Court: Braamfontein: Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685

    Note.

    • All applications must be submitted on a NEW Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated).
    • ONLY shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. Each application form must be fully completed, duly signed and initialled by the applicant.
    • The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered.
    • Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA) (when shortlisted). Dual citizenship holders must provide the Police Clearance certificate from country of origin (when shortlisted).
    • Applications that do not comply with the above mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification).
    • Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
    • The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the abovementioned requirements, as well as applications received late, will not be considered.
    • The Department does not accept applications via fax or email. Failure to submit all the requested documents will result in the application not being considered during the selection process.
    • All shortlisted candidates for Senior Management Service (SMS) posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which be communicated by the Department.
    • Following the interview and technical exercise, the selection committee will recommend candidates to attend generic managerial competencies using the mandated Department of Public Service and Administration (DPSA) SMS competency assessment tools.
    • Applicants could be required to provide consent for access to their social media accounts.
    • One of the minimum entry requirements to the Senior Management Service is the Nyukela Public Service 2 OCJ Adverts SMS Pre-entry Programme (certificate) which is an online course, endorsed by the National School of Government (NSG)
    • .For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme.
    • The successful candidate will be required to complete such prior to appointment.
    • All successful candidate will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointments

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