Judge's Secretary, REF NO: 2025/269/OCJ at Office of the Chief Justice South Africa

SALARY : R325 101 - R382 959 per annum (Level 07). The successful candidate will be required to sign a performance agreement. CENTRE : KWAZULU NATAL DIVISION OF THE HIGH COURT: PIETERMARITZBURG

REQUIREMENTS :

• A Grade 12, LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCOM Law degree. A minimum of two years secretarial experience.
• Shortlisted candidates will be required to pass a typing test. A valid driver’s license. Skills and Competencies: Communication skills (verbal and written), Administration skills,
• Planning and Organizational skills, Exceptional Interpersonal skills, Customer service skills, Excellent Typing skills including Dictaphone typing, Time Management skills, Proficiency in Microsoft Office Programs, Research capabilities, Problem solving, Good Judgment and Decision-Making skills, Proficiency in English, Display maturity, Assertiveness and Confidence to interact at all Levels, Maintain Positive attitude, Good Interpersonal Relations with ability to Take charge, Able to work under pressure , Ability to multitask , Ability to take charge, Flexible, Patience and kindness, Professionalism, Maintain a positive attitude.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic 6 9 requirements.

DUTIES :

• Provide Secretarial support to the Judiciary: Diarize the appointments and meetings of the Judge, type and file the judgments, ensure the Judgments that are handed down (delivered), signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case-lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge.
• Provide support functions to Civil, Criminal and review matters/courts and case allocations in chambers: Collect the files before the commencement of a criminal matter from the Registrar’s office at the Criminal section, keep update the register of reviews and sign on receipt to return the reviews to the Clerk, ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgment has been handed down, ensure that the transcribed judgements from transcribers reach the Judges for approval and signature, prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders, ensure that the Heads of Arguments from various stakeholders are available to the Judge as per the filing that was done.
• Provide support functions to civil / criminal courts:
• Ensure that the bench book of the Judge is prepared and files are taken by Ushers to Court before the commencement of the proceedings, ensure that all stakeholders involved are present in court before commencement of proceedings, ensure that all cases are called on record as per the court roll by means of calling the case number and the parties’ names, before a Judge can allow parties to start with their matters, administer the correct Oath ID or declaration in court, when required, ensure that in the Criminal Court exhibits are handled, controlled and noted professionally.
• Provide general administrative support to the Judiciary: ensure that all the travel, accommodation arrangements are in order and attend to sign the documents for approval, ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer,
• Ensure that the car is booked for either maintenance and service, receive the pre-authorisation for the Judge’s vehicle, remind Judge of the invoices so that the submission of the S&T claims can be processed, Ensure the submissions of Cell phone and 3G data claims for process purposes, ensure that all updates on the loose leafs in the Judges library are attended to (in dispute)