Junior Accounts Payable Clerk - Kempton Park at Ann Swann Personnel Services

Responsibilities:

Expense Management:

• Ensure all expenses are accurately recorded and authorised promptly.
• Maintain a system for tracking and managing expense reports.

Creditors Packs:

• Complete creditors packs in full, ensuring alignment with supplier statements.
• Verify and reconcile invoices to maintain accuracy in financial records.

Authorisation and Timely Processing:

• Complete and authorise packs within established timeframes to meet payment deadlines.
• Ensure suppliers are paid within terms, including Discount Suppliers (last working day of the month) and Non-Discount Suppliers (first Friday of the new month).

Payment Processing:

• Coordinate with relevant departments to facilitate timely payment processing.
• Implement a system to monitor and adhere to payment terms.

Document Management:

• Establish and maintain an organised system for easy access to documents.
• Ensure that all relevant documents can be retrieved efficiently when needed.

Qualifications & Experience:

• Proven experience as an Accounts Payable Clerk, Office Administrator, Office Assistant or other relevant role
• Matric/Grade 12
• Financial Qualifications will be an advantage
• Good computer literacy in Microsoft Office (Word, Excel, Outlook, Internet Browser),
• Sage/Pastel or other Accounting Packages will be advantageous
• STRUMIS experience will be beneficial
• Previous experience in an administrative role, preferably with a focus on accounts payable within the Manufacturing/Engineering sector.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in relevant software applications, including spreadsheet programs.
• Excellent organisational and time management skills.

Key Outcomes:

• All expenses are authorised promptly and accurately.
• Creditors packs are completed in full and aligned with supplier statements.
• Packs are completed and authorised within designated timeframes to meet payment deadlines.
• Suppliers are paid within specified terms, distinguishing between Discount and Non-Discount Suppliers.
• Establish a streamlined document management system for easy accessibility.