Latest Vacancies at Ann Swann Personnel Services

Responsibilities:

• Collaborate with the team to assist in the installation, maintenance, and repair of parking equipment, access control barriers, and concrete civils at various site locations across Gauteng.
• Execute hands-on tasks, including cutting activation and arming loops in concrete and tar, drilling into concrete, and installing equipment according to project specifications.
• Support the team in replacing, installing, and repairing Pay-on-foot parking equipment at malls, airports, hospitals, and other sites.
• Work in tandem with experienced technicians to ensure the successful completion of projects within specified timelines.
• Adhere to safety protocols and guidelines to maintain a secure work environment.

Requirements:

• Previous experience in construction, concrete civils, or related fields.
• Basic knowledge of parking equipment installation and maintenance is advantageous.
• Comfortable performing physically demanding tasks in an outdoor environment.
• Ability to travel to various site locations across Gauteng.
• Strong work ethic, attention to detail, and a commitment to safety.
• Flexibility to adapt to changing project requirements and schedules.
• Valid driver's license is preferred.

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Key Responsibilities:

• Oversee production planning, prioritisation, and resource allocation in collaboration with department managers.
• Control and improve labour budgets, ensuring efficiency and adherence to project timelines.
• Utilise the "DR system" for 100% closure of areas and projects, addressing shortages promptly.
• Implement and maintain Health and Safety Systems, ensuring operational safety targets are met.
• Drive the implementation of STRUMIS for documentation control, procurement, and production control.
• Lead continuous improvement efforts, investigating and solving production problems.
• Monitor workshop errors and ensure adherence to ISO 9001:2015 procedures.
• Manage the day-to-day operations of the workshop, ensuring efficiency and productivity.
• Conduct weekly Workshop Team Planning Meetings, tracking progress against key metrics.
• Lead and develop the workshop team, fostering a culture of accountability and continuous improvement.

Requirements:

• Minimum 15 years of experience in operations/fabrication/production.
• Minimum 10 years of managerial experience in a mid-size business.
• Strong track record of managing successful fabrication teams.
• Proficient in Microsoft Office and STRUMIS.
• Excellent people management and coaching skills.

Key Skills and Competencies:

• Strong track record of managing successful fabrication teams
• Training/Development/Coaching – Actively & successfully trains people. Coaches & develops for promotion into positions where they succeed. People builder.
• Goal Setting – Sets fair stretch goals for self & others. Encourages individual initiative.
• Performance Management – Foster's high level of accountability through a fair, hard-hitting performance management system. Free with deserved praise & recognition. Constructive in criticism. Provides frequent feedback.
• Oral Communications – Communicates well one-on-one, in small groups and public speaking. Fluent, quick on feet, command of language. Keeps people informed.
• Written Communications – Writes clear, precise, well-organised documents and emails using appropriate vocabulary, spelling, grammar, & word usage.
• Planning- Setting
• Goal-setting and performance management expertise.
• Ability to analyse production processes and drive improvements.
• Strong communication skills, both written and oral.
• Commitment to safety standards and continuous improvement.
• In-depth understanding of key measurement metrics for project success.

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Key Responsibilities:

• Booking in Tools in Software System: Efficiently utilize the client's software system to book in tools, ensuring accurate data entry and meticulous organization.
• Follow-Up and Communication: Engage in regular follow-ups with technicians and customers regarding open jobs and outstanding purchase orders (POs), ensuring timely resolution and client satisfaction.
• Customer Base Maintenance: Take responsibility for maintaining the client's customer base and information, ensuring accuracy and completeness.
• End-to-End Process Ownership: Assume ownership of end-to-end processes within the workshop and laboratory, coordinating tasks seamlessly to support the client's operations.
• Quotes Generation: Collaborate with the client's team to generate quotes, liaise with customers, and work closely with internal personnel for effective communication and execution.

Qualifications:

• Completed Matric/Grade12 (Certificate Required)
• Qualification in Metrology, Mechanical Engineering, or a related field.

Requirements:

• Proactive and detail-oriented approach to tasks.
• Strong communication and interpersonal skills.
• Ability to take ownership and effectively manage end-to-end processes.
• Familiarity with workshop planning software systems is a plus.
• Eagerness to learn and contribute to a collaborative team environment.
   

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Key Responsibilities:

• Dispatch and Receive Parcels: Assist in the efficient dispatch and receiving of parcels, ensuring accurate documentation and timely delivery.
• Tool Packaging: Contribute to the packaging of tools for shipment, ensuring that items are securely packed to prevent damage during transit.
• Workshop and Equipment Maintenance: Clean and maintain workshop and laboratory equipment to ensure a safe and organised working environment.
• Customer Tool Handling: Assist in the dispatching and receiving of customer tools from reception, maintaining a high level of professionalism and customer service.
• Driver's License Requirement: A valid driver's license is a must for this role, or the candidate should have plans to obtain one during the internship period.
• Local Onsite Work: Provide support for local onsite work, collaborating with team members to meet project requirements.
• Calibrations and Equipment Repair: Assist with calibrations and repair of equipment when required, although this is not the primary focus of the role.

Qualifications:

• Completed Matric/Grade12 (Certificate Required)
• Qualifications in Metrology, Mechanical Engineering, or a related field.
• Strong interest in gaining practical experience in the service and maintenance of equipment.

Requirements:

• Excellent organisational and communication skills.
• Ability to work collaboratively in a team environment.
• Eagerness to learn and take on new challenges.
• Attention to detail and a commitment to delivering high-quality work.

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Responsibilities:

Expense Management:

• Ensure all expenses are accurately recorded and authorised promptly.
• Maintain a system for tracking and managing expense reports.

Creditors Packs:

• Complete creditors packs in full, ensuring alignment with supplier statements.
• Verify and reconcile invoices to maintain accuracy in financial records.

Authorisation and Timely Processing:

• Complete and authorise packs within established timeframes to meet payment deadlines.
• Ensure suppliers are paid within terms, including Discount Suppliers (last working day of the month) and Non-Discount Suppliers (first Friday of the new month).

Payment Processing:

• Coordinate with relevant departments to facilitate timely payment processing.
• Implement a system to monitor and adhere to payment terms.

Document Management:

• Establish and maintain an organised system for easy access to documents.
• Ensure that all relevant documents can be retrieved efficiently when needed.

Qualifications & Experience:

• Proven experience as an Accounts Payable Clerk, Office Administrator, Office Assistant or other relevant role
• Matric/Grade 12
• Financial Qualifications will be an advantage
• Good computer literacy in Microsoft Office (Word, Excel, Outlook, Internet Browser),
• Sage/Pastel or other Accounting Packages will be advantageous
• STRUMIS experience will be beneficial
• Previous experience in an administrative role, preferably with a focus on accounts payable within the Manufacturing/Engineering sector.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in relevant software applications, including spreadsheet programs.
• Excellent organisational and time management skills.

Key Outcomes:

• All expenses are authorised promptly and accurately.
• Creditors packs are completed in full and aligned with supplier statements.
• Packs are completed and authorised within designated timeframes to meet payment deadlines.
• Suppliers are paid within specified terms, distinguishing between Discount and Non-Discount Suppliers.
• Establish a streamlined document management system for easy accessibility.

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Duties and Responsibilities 

• Assist the sales team in day-to-day activities, including lead generation, prospecting, and client follow-up.
• Calling prospective customers for selling products and services.
• Building relationships with new and existing customers.
• Conducting daily telesales and cold calling.
• Assist in constantly achieving sales targets.
• Provide exceptional customer service by responding to inquiries, providing product information, and addressing customer concerns.
• Conduct market research and analysis to identify potential clients, industry trends and potential sales opportunities.
• Support the sales team in preparing presentations and sales materials.
• Attend sales meetings and shadow experienced sales professionals to gain hands-on experience.
• Collaborate with team members on various sales and marketing projects.
• Maintain accurate records of sales activities and customer interactions.

Requirements

• Must have a valid driver's license. 
• A tertiary qualification in Sales, Marketing, Business, supply chain/ logistics Management or relevant field is essential.
• Must reside within the Ekurhuleni area, preferably Boksburg / Benoni / Kempton Park / Germiston. 
• Sales experience will be beneficial.
• Excellent communication and interpersonal skills.
• Strong public speaking and presentation skills.
• A passion for sales and a desire to pursue a career in this field.
• Ability to work well in a team and contribute to a collaborative environment.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite. 

Benefits 

• Hands-on experience and exposure to the sales industry.
• Mentorship and guidance from experienced sales professionals.
• Opportunity to develop valuable skills in sales, marketing, and business development.
• Networking opportunities within the organization.
• Stipend for the duration of the internship.