Jobs at Wasteplan

Job summary            

• To assist the Operations Manager in conjunction with the MRF Manager. To ensure that the plant (MRF) operates efficiently to meet production levels by managing the personnel, equipment, procedures, polices involved.

Responsibilities
Staff management: in liaison with MRF Manager 

• Manage the taking on of new staff, take on sheets, induction and issue of PPE 
• Manage the number of staff on duty, in relation to production demands 
• Manage staff needs and placements in the MRF 
• Assist in the frequent assessments on senior MRF staff 
• Assist the MRF Manager to coach, counsel and appraise job results and develop personal growth opportunities 
• Code of good practice: responsible for execution of all disciplinary actions / OHS / policies and procedures  
• Execution of identified priorities and tasks, set out daily task planning for staff members at the MRF, recommend shifts and revise schedules if needed 
• Assist in resolving personnel problems by analysing information, investigating issues, identifying solutions, recommending action 

SHEQ responsibilities

• Legal appointment as GMR 2(7)
• Ensure that all legal appointments are properly in place, with correct training
• Liaise with SHEQ Officer
• Manage delegated responsible person for implementation of PTW and lock out system
• Responsible for maintaining good housekeeping standards in the MRF
• Ensure all operators are properly trained and certificates are valid
• Report all incidents, spills and near misses to the MRF Manager and SHEQ Officer
• Ensure that planned job observations on operators are carried out by supervisors
• Assist in all investigations (IOD, accidents and environmental incidents)

Administration responsibilities

• Daily reports: attendance registers, shift reports, production graphs, PM Checks
• Weekly reports: staff leave, IODS, operational feedback, production, PM checks and weekly operational meetings
• Monthly reports

Production                              

• Ensure all staff members work as productive as possible
• Implement and supervise the workflow, reporting procedures and systems
• Identify cost reductions to enhance profitability
• Coordinating and enforcing systems, policies, procedures and discipline
• Ensure a safe and clean work environment by educating and directing personnel on the use of all control points, equipment and resources
• Organise (extra) training about different products, code of conduct, health, safety, environmental and standard procedures and policies
• Provide manufacturing information by compiling, initiating, sorting, and analysing production performance records and data; answering questions and responding to requests
• Chair weekly operations meeting in absence of MRF Manager

Equipment and maintenance

• Ensure PM checks are carried out and data captured
• Ensure that preventative maintenance is carried out
• Ensure that a maintenance diary is kept up to date
• Supervise the repair of breakdowns

Liaising with external clients

• Maintaining work relationship with the workers’ committees, by means of healthy communication
• Negotiate and liaise with and between, finance department, senior management and suppliers (when required)

Purchasing

• Monitor stock levels of consumables and place orders
• Order materials and equipment
• Liaise with suppliers, executive and finance department

Requirements

• Grade 12 or equivalent
• 5-10 Years working experience
• Valid drivers’ license
• Management skills
• Computer literate

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Job summary            

• Assist with office administration, HR administration and keeping personnel files up to date. Support and advise management/staff members on HR related requests.

Responsibilities
Personnel administration

• Ensure that you keep a record of all inductions on new personnel
• Liaise with SHEQ representative and monitor injuries on duty
• Oversee the processing of all WCA claims. Ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalized
• Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
• Ensure that all documentation for new employees are completed correctly and sent to payroll by the specified date and then filed accordingly
• Process and manage the leave applications and leave records of all personnel
• Ensure that the leave record information is sent to payroll at the appointed time each month
• Provide administrative support to the HR Administrator / Manager
• Assist and resolve payroll queries in conjunction with line managers
• Attend to confirmation of employment enquiries, in line with the Protection of Personal Information Act
• Ensure that the organogram is kept updated
• Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed
• Foreign nationals: update and manage permit record spreadsheet. Ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits
• Attend to any other administrative duties that may be required for the efficient running of the HR department
• Assist with managing the HR Administrator / Manager calendar

Office administration

• Assist with all the meeting room and boardroom bookings and ensure the equipment is ready for the meetings
• Support with administrative tasks
• Help with filling or copying of documents when requested
• Assist with additional tasks relevant to the position as requested from time to time as new skill sets have been learned

Requirements

• Relevant Degree or Diploma
• Minimum 1 year working experience in the HR and admin field
• High proficiency in Microsoft Office
• Must be well presented, professional and have excellent communication skills