Junior Company Secretary And Administration Assistant at The Payments Association of South Africa (PASA)

Job Purpose 
To act as a Company Secretarial Administrator who supports the Company secretary with minute taking, transcription, and minute review. The incumbent will align to international and national best practices with good corporate governance principles, in compliance with the Companies Act (where appropriate) and King IV.

To build out the governance structures and processes for the Payments Industry Body (PIB), in adherence to the approved PIB Design, while retaining stakeholder support and involvement.

Job Responsibilities

To support the Company Secretary with the following:  

• Guide Payment Association of South Africa (PASA) Councillors on their duties, responsibilities, and powers. 
• Make PASA Councillors aware of laws which affect PASA and them in their capacities. 
• Report any failure to the PASA Council to comply with the PASA Constitution and legislation where appropriate. 
• Assist the Nomination and Induction Committee to ensure that the procedure for the appointment of Councillors and the management of conflicts of interest are properly carried out. 
• Assist in the proper induction, orientation, ongoing training and education of Councillors. This may include assessing the training needs of Councillors in their fiduciary and other governance responsibilities. 
• Provide a central source of guidance and advice to PASA Council and Councillors, and within PASA, on matters of good governance and of changes to policies and legislation. 
• Have a direct channel of communication with the Independent Chairperson and Deputy Chairperson and be available to provide comprehensive practical support and guidance to Councillors, with particular emphasis on supporting the independent non-executive Councillors, the Chairperson and Deputy Chairperson of Council and the chairs of Council Subcommittees. 
• Ensure that Council, Council Subcommittee and PASA Structure Constitutions are kept up to date. 
• Ensure the scheduling of all Council, Council Committee meetings and meetings of the Executive Committee for the year. The Company Secretary prepares the agendas and work plans for these meetings in conjunction with the Chairperson and/or key Executive. 
• Ensure that meeting papers are circulated timeously to all Councillors to enable them to prepare adequately for these meetings. 
• Take responsibility for the minutes, feedback reports and matters arising schedules for PASA Council and its Committees. Minutes are to be circulated in a timely manner, after the approval of the Chairperson. 
• Take responsibility for the minutes, the feedback reports and matters arising schedules for the Executive Committee. Minutes are to be circulated in a timely manner, after the approval of the Chairperson. Raise matters that may warrant the attention of Council. 
• Assist the with the bi‐annual evaluation of the Chairperson, Council and Councillors. 
• Provide general governance advice pertaining to PASA as an entity, its compliance with its Constitution and the King IV principles. 
• Proactive and assertive governance management of the executive committee. 

Qualifications 

• A relevant tertiary qualification.
• A Company Secretariate qualification would be advantageous.
• Registration with the Institute of Company Secretaries of Southern Africa (ICSA) will be an added advantage. 

Experience 

• Experience as company secretary is compulsory (5 years minimum) 
• Administration expertise working with corporate governance is preferred

Knowledge 

• Highly proficient in all MS Office applications 

Skills and competencies 
Specific competencies:

• Utmost integrity and honesty
• Team player within the team and on managerial level 
• Stakeholder Relations 
• Client Orientation and Customer Focus 
• Analytical 
• Excellent management skills 
• Problem-solving orientated 
• Ability to work under pressure 
• Organizing skills 
• Strong communication skills