Lead: SHEQ & BCM - Plumbago Multi-User, Tiger Brands and Head Office at DHL

Job Purpose

SHEQ

• Execute health, safety, quality and environment plans and processes to provide employees with a safe and healthy work environment.
• Implement health and safety frameworks and standards, ensuring compliance and adherence to internal and external safety standards, quality standards and relevant regulations.
• Recognize and mitigate potential workplace hazards, unsafe equipment, work practices and working conditions within the workplace and external environments.
• Undertaking inspections of grounds, facilities and premises, analyze and suggest corrective measures to reduce the risks of injuries and job-related threats.
• Draft reports and conduct investigations on job-related injuries and fatalities, quality nonconformities and determined measures to avoid any recurrence.
• Prepare and examine records of workplace injuries, illness and absences to identify areas of concern and provide information required by regulatory agencies.
• Conduct investigations into accidents, identify causes for accidents with engineers, management and health and safety regulatory authorities and prevent their recurrence.
• Participate in development of solutions for the transportation of hazardous material.
• Coordinate orientation activities and daily inspections in the operations facilities, grounds and administrative areas, changes in lay-out and installation of new equipment to meet safety rules and standards.
• Draft training material and content, and train employees on safety and quality protocols and safety-conscious work performance.
• Establish contact and relations with key stakeholders from larger communities and law enforcement bodies impacting own work area.
• Study and resolve issues in day-to-day health, safety and environment operations and execute practices focusing on increasing effectiveness and efficiency.

Risk, Security BCM Facilities, MHE Fleet:

• Responsible for identification and proactive management of risks. This includes the implementation of risk avoidance measures designed to effectively manage loss creating situations on site. Implementation of group policies and procedures relating to Security, Health and Safety maintenance. Timeous completion and submission of Risk Management reports. Consult with all stakeholders to ensure active participation in all Risk Management processes and achievement thereof. Completion of all investigations in accordance with Group Risk Management Standards. Ensuring prompt reporting of insurance claims. Adequate and effective systems are implemented to ensure compliance with the relevant laws, regulations and as well as policies and SOPs. Ensuring Site Management addresses all risks highlighted in audit reports and self-assessments. Management and the maintenance of MHE equipment.

Key Responsibilities

• Maintain Minimum Safety Standards (MSS) at 100%.
• Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards, ISO 13485 and regulatory requirements associated with the QMS.                                     
• Establish Safety Committees and arrange compliance meetings.
• Implement and maintain all Quality Management-related standards (ISO 9001, Good Warehousing Practices).
• Implement and maintain all Quality required documents (Quality Manual, SOP's, WI'S, Forms etc) in compliance with Good Warehousing Practices.  
• Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is following GWP.                                         
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services.                                                                     
• To ensure full compliance and implementation to all client Quality standards.
• Collect details of location/country safety incidents and report them using the approved platform (LOGICS) or via the local LOGICS user within 48hrs.
• Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).                                                
• Ensure that the 12 Global Safety-First Rules and the 5 Driving Safely Rules are embedded into the workplace.
• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2-way communication is maintained on safety related issues.
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.                                   
• Use Behavior Based Safety techniques to engage with the workforce when appropriate.                               
• Act as the validator for Hazard and Near Miss Incidents input into Logics.  
• Be responsible for the implementation of the Group Business Continuity Management Strategy at site level.
• Provide direction and support to the Site Management on the BCM Plan held within Logics.
• Ensure BCM compliance with DPDHL and DSC operational standards.                   
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months. 
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.        
• Ensure that all BCM events are input into the Logics database within 48 hours of the incident occurring.
• Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months.
• Control all work related to technical plant installation and maintenance.
• Facilitate the Facility site inspections as required.                                     
• Manage the supplier during the surveys/interventions (request permission, delivery area, control at the end of the work).                                      
• Deliver effective training and knowledge transfer to Site Facility Coordinators on how to manage suppliers during the maintenance surveys.                 
• Attendance of Maintenance Tool training.                                                      
• Responsible in analyzing and controlling maintenance costs & facility budgets.
• Archive management for the supplier worksheets.                                                     
• To conduct SHEQ induction and training for all new employees, contractors and visitors. 
• Liase with Third Party Contractors, Clients and Customers regarding Quality Management.       
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Develop and maintain a Document Control System.                                                   
• Ensure that deviation reports are compiled and signed off.                                                      
• Revise the needs Analysis and Training Matrix                                   

Experience

• Good written and communication skills.                                           
• Proficiency in Windows, Excel, Word and Power Point.                               
• Person needs good understanding of distribution and transport method.
• Person should be able to enforce health and safety procedures and identify hazards.                          
• Knowledge of clients requirements and customer needs.             
• Operational knowledge and understanding of service delivery.                 
• Ability to understand instructions and to accurately carry out instructions.
• Preference for 2 year minimum experience in division.                 
• Basic knowledge / understanding of safety requirements and concepts.
• Experience in environment, health & safety & quality departments.
• Experience in working across multiple sites (prefential).               
• Proactivity and costs attention.                                                                        
• Dynamic and goal orientated.                                                                           
• Basic knowledge of technical laws and warehouse systems.        

Requirements

• Matric / Grade 12                                                                                                                                                               
• 2 - 3 years Logistics / Warehouse experience                                                                                   
• SAMTRAC/NEBOSH/NOSA                                                                                     
• IOSH Managing Safely course or Country equivalent