Legal Associate at Roche

Introduction

Roche Diagnostics in Midrand seeking a Legal Associate to provide legal and administrative support to the Legal department and the sub-Sahara Africa region, including maintaining and organizing files, conducting legal research, and drafting of legal documents.

Key Responsiblities:
Business Support & Partnering

• Overseeing the review, negotiation, and drafting of legal agreements.
• Liaising with business to obtain requirements for agreements, such as: key performance indicators, financial terms and services required.
• Engaging with business in respect of queries / amendments to agreements.
• Engaging with third parties in respect of queries / amendments to agreements.
• Ensuring that agreements are formatted, finalized, signed by relevant parties and returned to legal for archiving.

Training & Development

• Development and implementation of internal processes for the department.
• Compiling training presentations in respect of the department’s internal processes.
• Training employees based on presentations on the internal processes.
• Rollout training to business to ensure understanding and alignment of standard operating procedures.
• Provision of orientation training to new employees.

Contract Cycle Management

• Ensuring that all contracts are loaded onto the contract lifecycle management tool.
• Monitoring automated renewal requests received.
• Monitoring contractual terms of uploaded agreements by means of reports drawn from the tool.
• Ensuring that an excel based contract management spreadsheet is maintained and updated.

Company Secretarial

• Drafting resolutions and documents necessary to effect change.
• Ensuring resolutions and required documentation are signed by authorized signatories.
• Liaising with third parties to ensure company secretarial requirements are attended to correctly at CIPC.
• Upon request providing the business with company secretarial documents.
• Ensuring that all correspondence, resolutions and documentation are archived.
• Ensuring that the department complies with information governance management policy.

Audit

• Ensuring legal controls are in place and complete.
• Preparation of necessary audit files with required documentation.
• Ensuring that company level controls relating to legal are managed and complied with.

Legal Administration

• Preparation of files for external counsel containing information pertinent to the matter, including pleadings and notices.
• Ensuring that all correspondence, pleadings and notices are archived.
• Ensuring that invoices obtained from external attorneys and third party suppliers correspond with the actual work provided and charged for.
• Obtaining quotes from preferred suppliers.
• Preparing invoices for payment.
• Liaising with finance functions/procurement in respect of purchase order penetration (identify vendors used without contracts in place).
• Ensuring that all correspondence and agreements are archived on the drive.
• Ensuring that files are created for original copies of agreements and filed.
• Compile training presentations in respect of the legal department’s internal processes.

 

You, as an ideal candidate, will have the following skills, experience and education:

• Qualifications: BCom Law / LLB.
• Experience: At least 2 years legal drafting experience. Ideally we are seeking a candidate with completed articles and 2 years post admission experience.