Legal Secretary / Paralegal at West Coast Personnel

Job Description:

• An experienced Paralegal / Legal Secretary is available for contract-based work to support organisations with legal administration and compliance tasks. 

Hours: Flexible depending on business requirements
Key Responsibilities:

• Draft, review, and format legal documents including employment contracts, confidentiality agreements, and other legal correspondence (templates provided)
• Maintain and organise legal files, case documentation, and confidential records in both physical and digital formats
• Provide administrative and secretarial support to legal and HR teams
• Assist with the preparation of legal reports, submissions, and compliance documentation
• Support disciplinary and grievance procedures, including minute-taking, drafting notices, warnings, and case documentation
• Ensure compliance with relevant South African labour laws and internal policies
• Liaise with internal departments and external stakeholders regarding legal and compliance matters
• Maintain company legal registers, records, and organograms
• Assist with EEA and SETA reporting documentation and submissions
• Coordinate onboarding and offboarding documentation from a legal compliance perspective
• Manage legal correspondence, filing systems, and document tracking
• Monitor and maintain confidentiality of all legal and employee-related information
• Provide general administrative support, including document control, issuing purchase orders, and assisting with legal claims processing

Required Skills:

• Strong understanding of legal administrative processes and documentation
• Ability to draft and interpret legal and compliance-related documents
• Excellent organisational and document management skills
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Ability to manage multiple tasks and meet deadlines in a structured environment

Qualifications & Experience:

• Qualification in Human Resources, Law, Paralegal Studies, or Business Administration.
• Proven experience in administration, legal secretarial, or paralegal roles.
• Knowledge of South African labour legislation and HR compliance.
• Experience with EEA and SETA reporting is advantageous.