Loading Co-Ordinator - JHB at Ivanhoe Mines

Purpose of the role:

Reviewing and coordinating of Pre-Alerts Received / uploaded and liaise with either Site or relevant LSP on any potential issues. 

Duties and Responsibilities:

Management of the Loading at Site 

• Manage the pre-advice of all trucks being captured onto the Software System.
• Liaise with LSP’s daily on all potential loadings / truck placements.
• Ensure LSP volumes are monitored against their committed tonnages and follow up on any potential failings of LSP’s.
• Monitor the arrivals per LSP, ensuring that the LSP split there allocation equally throughout the month.
• Monitor all Comments inserted under the “Diary of Events”.
• Follow up on Trucks delayed arriving at site against the Data loaded on the Software System.

Data Quality 

• Analyzing data quality entered onto Software System and ensure any potential errors are corrected.
• Assist in the reporting of Documentation errors to the Mine for correction and keep data base thereof.
• Ensure Routing data supplied aligns with the overall objective of the Buyers.

Management of Export licenses

• Ensure the Export Licenses are aligned with the cargo movements of the LSP’s allocations.
• Keep record of the tonnages moved, and Final Country of Destinations in order to align with the Export Licenses and Export Documentation

Reporting 

• Report on the Tonnages per route, per Buyer, per LSP.
• Provide daily / weekly reports (as required) of the Loaded volumes per LSP, against their allocation.

Communication 

• Build and maintain relationships with all LSP’s and KICO Loading Team.
• Provide guidance to all Logistics Service providers on any failings and ensure they understand the importance of timeous data accuracy.
• Keep all Stakeholders informed in writing of any issues arising.
• Communicate between all parties, including but not limited to, KICO, Ivanhoe Marketing and LSP’s and their Site Representatives.
• Information or changes in processes to be relayed to LSP’s, ensuring continuous open Communication.
• Collaborate with the Outbound logistics Department for successful planning and to ensure alignment and coordinate change if required.
• Assist and support colleagues, fostering a collaborative and cooperative team culture.

Required Qualifications 

• Minimum Qualification - Advanced higher certificate is preferred 
• A proven track record of success.
• Overborder Road Freight knowledge is essential with knowledge of Commodity Movements being an advantage.
• Knowledge of truck sizes and load capacity
• Good computer skills including proficiency in Microsoft Excel

Personal Competencies should include:

• Must be able to liaise confidently and establish excellent working relationships.
• Good Communication skills and able to communicate with different cultures.
• Ability to identify risks and improvements.
• Dynamic self-starter that doesn’t need to be told what to do and how to do it and comfortable working independently.
• Operate in a collaborative manner and focus on Output, not Input.
• Excellent attention to detail and handle pressure.
• To be energetic with good follow through skills.