Local Procurement and Imports Administrator at RecruitMyMom

The Role

• The Local Procurement & Imports Coordinator is responsible for the end-to-end procurement process, from the initial supplier order through to final delivery at the warehouse. This is a hands-on operational position requiring a specialist who can navigate the complexities of international freight while maintaining optimal stock availability.
• Candidates must demonstrate a high level of competency in replenishment planning and lead-time management.

Key Responsibilities
Imports & Logistics Coordination

• International Freight: Coordinate global shipments with freight forwarders and clearing agents to ensure timely arrival.
• Documentation & Compliance: Audit all import documentation, including commercial invoices, packing lists, and shipping documents, for accuracy and regulatory compliance.
• Customs Liaison: Work closely with clearing agents to facilitate efficient customs clearance and monitor shipments from origin to destination.
• Financial Tracking: Monitor landed costs and assist the finance team with precise costing updates.

Inventory Planning & Forecasting

• Replenishment Strategy: Prepare data-driven import forecasts and replenishment plans based on historical sales data and lead times.
• Stock Optimisation: Monitor inventory levels weekly and recommend reorder quantities to mitigate both stock-out and overstock risks.
• Internal Collaboration: Partner with sales and operations teams to ensure stock availability aligns with market demand and promotional cycles.

Procurement & System Management

• Purchase Orders: Raise and manage purchase orders with both local and international suppliers.
• Supplier Management: Maintain regular communication regarding production timelines, order confirmations, and shipment readiness.
• Data Integrity: Ensure all product data, supplier pricing, and SKUs are accurately maintained within the inventory system (CIN7 or similar ERP).

Requirements

• Experience: 2–4 years of dedicated experience in procurement, imports, or supply chain coordination within an importing or distribution environment.
• Direct expertise in international imports and inventory forecasting is non-negotiable.
• Technical Expertise: Direct experience in international imports and inventory forecasting is essential.
• Systems: Proficiency in inventory management software (e.g., CIN7, SAP, or Syspro) and advanced Microsoft Excel skills.
• Attributes: Exceptional attention to detail, strong analytical skills, and the ability to work effectively in a high-pressure, in-office environment.
• A methodical approach to lead-time management and data analysis.
• MS Excel, tech savvy with systems
• Ideally available immediately
• This is a full-day in-office role