Maintenance Manager - Summerveld at Hollywoodbets

Job Description

 Job Summary:

• The role of the Maintenance Manager at Summerveld is to lead all the maintenance and facilities procedures and activities within Summerveld. To create, implement and manage master maintenance plans for Operations, Racing, Training and Events.
• To oversee the maintenance activities of Summerveld Training Facility and Jockey Academy, ensuring that all equipment, systems, and building components are functioning properly and efficiently. This role involves managing and supervising supervisors and various team leaders and their various in-house teams.
• The Maintenance Manager plays a key role in preventive maintenance planning and resource management. 
• The position involves the cost management, expenditure review and forecasting for all maintenance and project works.

Key Responsibilities:

• Creation and management of master maintenance plans for Summerveld Training Facility and Jockey Academy.
• Work closely with Estate Manager and Maintenance HOD to ensure their maintenance needs are met and included in the master maintenance plan.
• Manage, supervise and coordinate supervisors and various team leaders and their various in-house teams..
• Provide training and skills development to staff.
• Monitor the performance of supervisors and various team leaders and their various in-house teams, providing guidance and feedback as needed.
• To ensure all spaces comply with health and safety requirements put in place by the company’s Health and Safety Officer
• To ensure all environmental regulations are followed.
• Monitor and evaluate the performance of supervisors/ team leaders and in house staff, offering feedback and managing disciplinary actions when necessary.
• Conduct monthly inspections and compile an ongoing preventative maintenance check list.
• Implementation and management of service level agreements. Conduct annual review of all service level agreements noting performance targets.
• Review weekly snag list worksheets.
• Compile weekly reports for the Estate Manager and HOD.
• Ensure standard maintenance processes and procedures are being adhered to.
• Liaise regularly with Estate Manager regarding all track related items.
• Compile monthly maintenance expenditure reports
• Screening potential new sub contactors or service providers to be added to the data base.

Maintenance Operations:

• Oversee the routine maintenance, repair, and installation of facility systems, including HVAC, plumbing, electrical and mechanical systems.
• Develop and implement preventive maintenance programs to reduce equipment downtime and extend the life of facility assets
• Coordinate and prioritize work orders, ensuring timely completion and minimizing disruption to facility operations.
• Troubleshoot and diagnose equipment malfunctions, coordinating with external contractors when specialized repairs are required.
• Oversee all areas with the Summerveld and Jocky Academy facility, but not limited to track, training paddocks, barns, grooms’ accommodation, works shops, common areas, offices, clubhouse and residential buildings.

Equipment and Inventory Management:

• Ensure that all tools, plant ,machinery and maintenance equipment are properly maintained and readily available for use.
• Manage inventory levels of spare parts, tools, and materials, placing orders as necessary to avoid shortages.
• Track and document the usage of maintenance supplies and ensure cost-effective resource management.

Health and Safety Compliance:

• Ensure all maintenance activities comply with health and safety regulations and company policies.
• Conduct regular safety inspections of equipment and work areas, identifying and mitigating potential hazards.
• Lead safety training sessions for maintenance staff and ensure adherence to safety procedures.
• Respond to and investigate any incidents or accidents, reporting them to management and implementing corrective actions.

Administrative Duties:

• Maintain accurate records of maintenance activities, including work orders, inspections and repairs.
• Prepare and submit reports on maintenance operations, equipment status, and staff performance to management.
• Assist in budget preparation for maintenance operations, including labour, materials, and equipment costs.
• Develop and update maintenance procedures and protocols as needed.

Vendor and Contractor Coordination:

• Coordinate with external contractors for specialized maintenance services, ensuring work is completed to standard.
• Manage contracts and relationships with vendors, ensuring timely delivery of services and supplies.
• Review invoices related to maintenance services and supplies and submit to Estate Manager and HOD for approval.

Minimum Requirements

• Matric/Grade 12.
• 5+ years’ experience in Maintenance management, Facilities management or a similar supervisory role
• Strong understanding of electrical, plumbing, HVAC, and mechanical systems.
• Ability to read and interpret technical manuals, schematics, and drawings.
• Experience managing a maintenance team, contractors, and service providers.
• Strong planning, scheduling, and project management abilities
• Knowledge of Occupational Health & Safety regulations and ability to enforce compliance.
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with Computerized Maintenance Management Systems (CMMS) advantageous.
• Valid driver’s license.
• Willingness to work after hours or on standby when required.