Manager: Central Admin at Nelson Mandela Bay Metro

Qualifications and experience required:

• A three-year tertiary qualification, preferably Public Sector Governance qualification.
• Three to four years’ relevant experience.
• Computer literacy.
• Valid Code B driver’s licence.

Key attributes and competencies:

• Understanding of Nelson Mandela Bay Municipality priorities, goals, policies, procedures.
• Ability to prepare considered high-quality reports for decision-making.
• Supervisory responsibility for reviewing and editing less experienced practitioners.
• Ability to demonstrate effective oral and presentation skills for complex and sensitive topics and issues.
• Ability to accurately review documents and edit documents created by others.
• Ability to optimise the use of technicians for effective and efficient operatives within the office.
• Ability to analyse complex data through creation of spreadsheets and database and to summarise conclusions to analysis in order to make meaningful decisions.
• Display thorough knowledge of subject matter and can communicate at various levels.
• Provides professional advice, its implementation and guidance with regard to the function and procedures of a project.
• Thorough knowledge of Supply Chain Management or Project Management.
• Regular policy reviews, amongst others the Cellphone policy, Telephone policy and relevant policies applicable to CASS (Corporate Services).

Summary of duties:

• Coordinate and read situations and interest positions and to respond appropriately.
• Communicate sensitive or controversial information effectively.
• Handle sensitive one-on-one discussions effectively and uses language and style to capture the attention of the audience.
• Sets goals aligned to department urgencies, display a drive to do things better and successfully completes projects within time and budget allocations.
• Co-ordinates processes associated with the review and application of administrative procedures and systems to address functional requirements and priorities.
• Co-ordinated tasks associated with controlling personnel performance, productivity and discipline within the Sub-directorate.
• Co-ordinates project management phases with respect to the implementation of special administrative projects.
• Ensure that Nelson Mandela Bay Municipality has the proper contracts, i.e. travel, accommodation, care hire and catering (SCM compliance).

Job purpose:

• Co-ordinating the provision of office support and controlling the administrative procedures and processes related to functional activities and requirements through evaluation and analysis of the effectiveness of business systems and applications, monitoring of approved project interventions, making available guidance and information on process change, and attending to reporting requirements in order to ensure the central administration functionality contributes effectively towards the broader objectives of accountable cost-effective administration.
• As part of the selection process, candidates may be tested on any requirement, skill or competency, which will include pre-employment screening, medical examination, security vetting and psychometric assessment.