Manager Commodity, Compliance and Contract - Kempton Park at South African Airways (SAA)

Job Purpose    

• The role is responsible for the end-to-end commodity, compliance and contract management throughout the Airline in alignment with best practices, compliance and legislation requirements to ensure that the Airline unlocks value throughout its supply chain for commodity management. 

Principal Accountabilities    

• Develop and implement commodity specific sourcing strategies to ensure continuity of product and service provision to SAA Group by following Strategic Sourcing Methodology best practices
• Manage Cross Functional Sourcing Teams (CFST) activities inclusive of specifications assessment and TCO establishment (inclusive of determination of relevant cost drivers)
• Assess and mitigate the GSM including Procurement related risks
• Ensure meaningful contribution to GSM Strategic Objectives by broadly sharing SCM related knowledge with GSM staff and Business
• Ensure early GSM involvement regarding business short- and long-term plans in order to ensure end users needs are met
• Identify Commodity based opportunities to inform Sourcing Strategies in order to reduce relevant total cost of ownership
• Ensure thorough markets analysis/research, in line with applicable tools and methodology
• Ensure effective management of tenders process
• Ensure establishment of management of Fact Base Negotiations Strategies to ensure value creation by strategic approach to negotiations with prospective suppliers
• Develop and implement in addition to any other relevant SAA policy, the Contracts Management Policies and take responsibility for the management of the entire contract life-cycle
• Implement contract management plans and contract frameworks
• Complete regular and up to date contract management reporting
• Intervene, analyse, manage and resolve business conflicts between the company and vendors /suppliers
• Provide specialist support throughout the contract life-cycle (which includes but not limited to contract request, authorising, negotiations, obligations management, amendments, renewals, audit and reporting, approval and execution)
• Provide (as-and-when required) operational inputs on procurement related documents (such as RFI’s and RFPs prepared by the respective Procurement Specialists, ensuring that all responses address customer requirements within the scope of operational capabilities
• Work closely with all Procurement Specialists and SAP Administration team, to ensure that SAA contracts register is up to date
• Monitor and ensure contract close –out, extension or renewal
• Oversee service level agreements implementation and compliance
• Participate in and provide contract advisory support to all procurement governance committees, including but not limited to the Bid Specification, Evaluation and Adjudication Committees of the organization

Ensure Contracts Management Governance

• Develop and integrate Contract Management tools, templates, methods and processes into the contract life cycle
• Govern policy implementation to support contract management and manage transgressions
• Monitor transaction compliance milestones, deliverables, invoicing etc.against key contracts
• Ensure regular quality assurance exercises or audits are conducted across business units
• Work closely with the Legal Department in ensuring contractual relationships are formalized, disputes are adjudicated, supplier and SAA Group’s performance of obligations is managed adequately and standard forms/templates of contracts (including the general and special terms and conditions) are in place
• Identify, mitigate and report together with internal risk and audit departments, on all contractual risks and inefficiencies
• Collaboration with all Domestic, Regional and international business units on Procurement , Inventory and Archiving related matters, including the subsidiaries
• Develop Policies and procedures in conjunction with the Procurement Manager
• Optimize the area/s capability to enable achievement of objectives and build capacity to enable achievement of strategic plans
• Drives and supports people development initiatives
• Manage performance of direct reports and conduct regular reviews to monitor and review execution of performance outputs
• Manages, supports and drives implementation of change initiatives
• Engage in succession planning by identifying, nurturing, and preparing suitable candidates to fill critical roles in department
• Motivate, delegate and empower appropriately; enabling direct reports to take responsibility
• Lives and role models the Airline’s values

Qualifications & Experience    

• Grade 12 (Matric)
• Bachelor’s degree / Higher Diploma in Supply Chain Management at NQF level 7 with 5-7 years’ experience in Supply Chain Management/ Procurement Management
• Aviation Industry Experience
• Postgraduate degree in the Procurement or Supply Chain Management or Legal will be an advantage

Knowledge and Skills    

• Knowledge of the Airline’s procurement policies, procedures and guidelines
• Knowledge of SAP/R3
• Commodity Management
• Knowledge of Commodity Profiling and Supply Market analysis
• Aviation Industry knowledge
• Knowledge of Airline’s procurement policies
• Knowledge of PFMA and PPFA
• Proficiency in computer skills (Word, Advance Excel, PowerPoint)
• Excellent communication skills (verbal and written)
• Interpersonal skills
• Planning and Organising
• Project Management
• Strong administrative skills
• Strong multi-tasking ability
• Attention to detail 
• Leadership skills
• Problem solving
• Decision making
• People Management
• Coaching skills

Attributes    

• Technical expertise
• Flexibility and adaptability
• Organizational awareness
• Customer orientated
• Results driven
• Stakeholder relationships
• Ethics and integrity
• Independent worker
• Teamwork and Collaboration
• Leadership
• Mentor
• Positive change agent
• Passionate performance driver