Manager: Contracts & Supplier Management at Robben Island Museum (RIM)

Responsibilities

• Daily contract management administration 
• Conduct monthly/quarterly contract performance and monitoring 
• Develop and review SCM policies 
• Ensure daily optimum compliance on SCM policies and prescripts 
• Assess SCM performance compliance, on a quarterly basis 
• Develop standard procedure manuals and finance instruction 
• Compile and maintain the annual demand management/procurement plan and the contract register and submit these, and all SCM reports required by the National Treasury within the prescribed timeframes 
• Manage the contracts and supplier management function across all elements required by Treasury Regulation 16A3.2- demand, acquisition, logistics, disposal, risk and performance management 
• Administer the bid committee system (specification, evaluation and adjudication committee), including secretariat support, declarations of interest, and safe custody of bid records 
• Verify supplier eligibility prior to award, including Central Supplier Database registration, tax compliance status, and screening against the National Treasury Database of Restricted Suppliers and the Register for Tender Defaulters 
• Advertise bids and publish awards on the e-Tender publication portal and the RIM website as prescribed by National Treasury 
• Record, report and monitor deviations from competitive bidding, contract expansions and variations, and submit these to the National Treasury within prescribed reporting periods 
• Detect, prevent, record and report irregular, fruitless and wasteful expenditure, maintain the related registers and monitor remedial and consequence management action in terms of the Irregular Expenditure Framework 
• Monitor payment of valid supplier invoices within 30 days as required by National Treasury Regulation 8.2.3 and report non-compliance 
• Ensure procurement gives effect to section 217 of the Constitution and PPPFA and its regulations, including preference point scoring, B-BBEE and designation local content requirements 

Minimum Requirements: 

• Bachelor's degree or advanced diploma (NQF 7) in Logistics Management, Cost Management Accounting, supply chain management, business management or any related qualification, numerical or legal discipline 
• Membership of the Charted Institute of Procurement and Supply (MCIPS) or other relevant professional qualification 
• A postgraduate qualification (NQF 8) or MBA will be an added advantage 

Work Experience: 

• Minimum of five (5) years Supply Chain, with contract management experience, of which three (3) years must have been at middle management/assistant manager level 
• Proven ability to manage, train, coach, develop and motivate staff 
• Application of internal controls 
• Ability to identify and manage risks 
• Excellent understanding and interpretation of Supply Chain Management practice notes, prescripts and guidelines from National Treasury and the Department of Sports, Arts and Culture (DSAC) 
• Knowledge of the Public Procurement Act 28 of 2024 and its regulations as brought into operation 
• Willingness to sign and comply with the National Treasury Code od Conduct for Supply Chain Management Practitioners, and to complete annual declarations of interest 
• Successful security screening/probity vetting, given custody of bid records and bid committee secretariat duties 

Required Skills, Competencies and Attributes: 

• Knowledge of SCM processes, policies and prescripts 
• Report writing 
• Research
• Interpretation of SCM legislation 
• Good writing and verbal communication 
• Analytical thinking 
• Innovative and proactive 
• Problem-solving

no later than the 2nd of October 2026