Manager: Executive Support at South African National Parks (SANParks)

Requirements

• Be in possession of a Bachelor’s degree or national diploma in business/public administration (Master’s Degree will be an advantage).
• Have 5 years of experience in business performance management.
• A proven track record of working in a conservation and/or Tourism environment will be an advantage.
• Have 3-5 years of experience in budget/financial management and reporting.
• Have knowledge of business and management principles involved in planning, resource allocation, and coordination of people and resources.
• An understanding of regulatory frameworks i.e. PFMA. Treasury regulations, SANParks policies and procedures.
• Knowledge of administrative office procedures and systems.
• Thorough knowledge of principles and processes for providing customer service
• Contract and project management knowledge.
• Critical thinking skills.
• Communication skills.
• Coordination skills.
• Relationship-building skills.
• Time management skills.
• Attention to detail.
• Communication skills.
• Stress management skills.
• Financial management skills
• Proficient in computer.
• Planning and organising skills.
• Negotiation skills.

Responsibilities

• Coordinate the effective and efficient implementation and monitoring of the division’s quarterly and annual operational business plans.
• Establish and implement an effective administrative function and related programmes in the office of the Managing Executive.
• Coordinate the administrative operations and workflows, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
• Coordinate the development, implementation, and monitoring of divisional policies and procedures, which are informed by appropriate legal frameworks and comply with the organisation’s strategic business requirements.
• Coordinate annual budgetary and monitor monthly divisional finances, ensuring cost control measures vis-à-vis variance reporting.
• Oversee the preparation and management of information flow, including proactive liaison with senior management in delivering this strategic support function.
• Oversee the coordination of logistics and schedules for various meetings, work sessions, briefings, and other events and programmes for the Managing Executive office.
• Ensure adherence to administrative office procedures and administrative management systems.
• Provide strategic support in effective communication of and information sharing on divisional-related matters.
• Oversee coordination of the performance management for the division, and ensure adherence to timelines and timeous submissions.
• Coordinate divisional planning and reporting ensuring compliance with monthly, quarterly, and annual reporting requirements.