Manager: Human Resources and Administration at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 

Provide Support to Stakeholder 

• Manage and communicate human resources policies, procedures and plans development,implementation and compliance to employees;
• Advise managers on HR related matters;
• Establish and manage external service provider relationships.

Manage HR Unit Business Plan and Budget 

• Develop, implement and monitor HR business plan and objectives;
• Facilitate HR budget development, approval and implementation;
• Manage, facilitate and support HR activities and projects implementation; 
• Manage, authorise and report on HR expenditure accounts and budgets;
• Provide mid-year budget review process input and recommendations. 

Manage HR Unit Operational Performance and Efficiencies

• Manage and ensure HR unit staff capacity and performance;
• Manage and report on HR risks and controls;
• Manage HR management systems and record keeping integrity and performance;
• Manage HR unit operations and administrative processes;
• Attend, as required, and administer HR and Finance Committee meetings and decisions implementation.

Manage HR Services Provision Plans and Costs

• Provide HR operating budget setting process input;
• Compile and implement HR operational plan and budget;
• Manage and control HR operation plan implementation and budget expenditure;
• Compile and report on HR projects, activities and expenditure;
• Provide budget review process input.

Manage TETA Structure and Capacity

• Evaluate and implement organisational design and post establishment processes and approvals;
• Develop and review job profiles and competency framework;
• Manage recruitment, assessment and selection processes and procedures;
• Manage employment contract signing and safekeeping of personnel files;
• Manage employee induction programmes and resources provision;
• Manage employee termination process.

Manage Performance Management and Rewards

• Develop and maintain performance management culture and competence;
• Manage employee performance agreement development;
• Manage the employee performance assessment and reviews;
• Evaluate, consolidate and report on staff performance assessment and review results and award recommendations;
• Manage employee PDP development and submission;
• Monitor and/or address poor performance and disciplinary issues and grievances.

Manage Employee Remuneration and Benefits

• Contribute to, implement and maintain TETA remuneration model;
• Advise on organisational benefits and salary packaging;
• Manage the administration of employee leave;
• Manage employee payroll updating and submission.

Manage Employee Relations

• Consult on, address and resolve  employee grievances and disciplinary issues;
• Consult and advise on labour relations issues;
• Assist with and contribute to employee hearings.

Manage Staff Development

• Analyse, identify and propose PDP learning and development needs and training interventions;
• Manage WSP and ATR submissions;
• Manage staff training and development plans implementation;
• Organise, monitor and evaluate learning transfer and impact.

Manage Employment Equity

• Coordinate EE activities in the organisation;
• Submission of EEA2 and EEA4 DOL reports;
• Conduct organisational culture and climate survey programmes based on diversity, mutual respect and values management.

Manage Employee Retention Programmes and Manage Organisational Change Programmes

• Manage talent management programmes;
• Manage employee wellness programmes;
• Provide employee support and assistance;
• Manage organisational change programmes;
• Assess and identify organisational change programmes support needs.

Manage TETA Office Administration and Support Services

• Manage reception services;
• Manage housekeeping services and activities;
• Manage driver/messenger services and activities.

Manage Unit Reports

• Compile financial and operational reports;
• Submit and present Unit operation reports.

Management Responsibility

• Identify and monitor team and individual goals;
• Manage staff time, attendance and leave according to policy;
• Ensure completion of performance agreements and  appraisals of self and staff on or before the due date;
• Manage/ monitor and check on personal development plans submission, approval and  implementation;
• Ensure Job profiles are updated and signed annually;
• Ensure communication with department staff and following up department goals;
• Ensure no repeat findings in the AG management report and implement corrective actions on  existing findings;
• Ensure no repeat findings in the internal audit report and implement corrective actions on existing findings;
• Monitor and check on employee capacity needs.

Requirements
MINIMUM REQUIREMENTS
Experience and Qualification

• B Degree in HRM/IR/HRD and/or post graduate qualification 
• 6 years of experience in human resources management, 3 year of which at management level 
• In-depth exposure to various HR specialist areas – specifically payroll supervision – and experience in  the public sector 
• Be prepared to work overtime.