Manager II: Projects and Maintenance (P7) (Protection Services) at University of Johannesburg

Job description:

Management and Leadership:

• Continuously improve and optimise the operations and resources of the Department and University.
• Demonstrate the values of the Department and University and lead the team and service providers to do the same.
• Build and maintain a culture of operating excellence and discipline within the team and service providers.
• Provide effective and efficient maintenance and project service to all UJ Stakeholders.
• Manage all service escalations and maintain stakeholder relationships.
• Provide effective and efficient evidence service and ensure maximum system uptime.

Security Systems Maintenance:

• To manage the repair and preventative maintenance programmes for technical security to ensure maximum system uptime.
• To plan for and manage the security equipment and infrastructure refresh programme.
• Maintain and update as-built drawings and architecture of security systems & infrastructure.
• Maintain and manage stock levels.
• Conducts research & analysis for long-term improvements to the security systems.

Project Management and Administration:

• To plan and manage the programme to roll out security systems and infrastructure.
• Maintain mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request).
• Ensure project compliance with the Project Management Office (PMO) standards and procedures.
• Manage change management as required.
• Conduct end-user training as required.
• Represent the department in University planning meetings to brief, update, and discuss ongoing projects as required.
• Collate and manage project information and reports to ensure that relevant stakeholders (internal and external) are adequately informed of the project status.

Governance, Compliance and Risk Management:

• Configure field devices per information security standards.
• Manage contracts and penalties and resolve breaches.
• Conduct regular supplier relationship management meetings and report on performance.
• Review and improve security policies, processes, and practices per security and institutional policies and relevant legislation.
• Comply with the reporting requirements of all relevant institutional and government deadlines and guidelines.
• Participating in departmental audits.
• Consolidate required evidence and implementation controls to resolve all relevant audit findings against the Department or University.
• Safeguard all classified and confidential information related to the University.
• Ensure compliance with all codes of good governance and best practice.
• Coordinate and monitor the safeguarding of university assets and liabilities against risk in collaboration with the relevant division.
• Asset and inventory management.

Budget and Procurement:

• Prepares inputs and submits budgets per relevant guidelines.
• Ensure compliant procurement and provisioning systems that are fair, equitable, transparent, competitive, cost-effective, and value-for-money.
• Management of all budget and procurement transgressions.
• Plans and manages the procurement and logistics of the Unit, to ensure that staff have all necessary resources to work effectively.
• Develop technical specifications and requirements for procurement tenders.
• Participate in tender or procurement processes as required.

Stakeholder Liaison and Communication:

• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters.
• Maintain effective communication with senior management, security staff, and other stakeholders.
• Conduct industry benchmarking.
• Conduct training and development programs for staff.

Minimum requirements

• Degree or relevant qualification (NQF 7) in IT, Computer Science, Electronic Engineering.
• Three (3) to five (5) years of job-related experience at a supervisory/management level.
• Eligible for Private Security Industry Regulatory Authority (PSIRA) registration.
• Valid Driver’s license.
• Relevant experience focusing on enterprise Security Systems, Building Management systems and Project coordination/Administration.

Competencies and Behavioural Attributes:

• Communication – Ability to provide instructions clearly and concisely both orally and in writing. A high sense of discretion and integrity when dealing with sensitive information.
• High degree of responsibility, initiative, alertness, physical fitness, emotional stability, the ability to prioritise a heavy workload and to delegate accordingly.
• Demonstrates sound judgment in Safety and security operation management skills.
• Professionalism – Excellent skills in information collection and analysis procedures with a view to recognising potential threats and dangers.
• An ability to exercise sound and strong management skills in times of crisis and emergencies.
• Technology Awareness – High standard of computer literacy and excellent knowledge of security information related to liaison and analysis.
• Strong analytical and problem-solving skills.
• Ability to remain calm and make decisions under pressure.
• Knowledge of the operation of security systems.
• Commitment to observe and uphold safety procedures.

Recommendations:

• Accreditation in networking, software programming, database administration, application management, and cybersecurity.
• Accreditation in enterprise-level Access Control, CCTV, Alarms, and Electric Fence certifications.

Working Conditions:

• The role is primarily office-based with frequent travel to various university sites.
• Regular exposure to active construction, renovation, or maintenance zones, including mechanical rooms, rooftops, utility spaces, and secured areas.
• May involve working outdoors in varying weather conditions during inspections or project oversight.
• Personal protective equipment (PPE) may be required in certain environments, especially when working around contractors or in high-risk areas.
• Occasional evening, early morning, or weekend work may be required to supervise time-sensitive projects or respond to urgent maintenance or security issues.
• Availability for on-call or emergency response duties as needed, particularly during critical incidents or infrastructure failures.
• High-paced and dynamic environment with responsibility for planning, coordinating, and delivering multiple infrastructure or security-related projects simultaneously.
• Involves strict adherence to timelines, budgets, building codes, university policies, and safety standards.
• Must respond to unplanned or emergency maintenance events which may disrupt scheduled work and require rapid decision-making.
• May deal with difficult stakeholders, competing priorities, or limited resources in a highly visible operational setting.

Apply by: 22 August 2025