Manager:Regulatory and Quality Assurance at NECSA

Job Profile:

• To develop, implement, manage and maintain the Regulatory and Quality Management Systems within the Fluoro-chemical operations, to ensure compliance of the relevant statutory and regulatory precepts.

Key Performance Areas

Strategic Management & Business Planning

• Develop and align to ensure the effective implementation of regulatory compliance strategies and business plans for areas of responsibility.
• Manage and conduct internal and external compliance audits aligned to Corporate and Legal requirements and compiling reports
• Coordinate regulatory compliance procedures across the organizational structures
• Achieve and maintain compliance with all Legal and other statutory requirements (Public, Customers and Corporate)
• Keep abreast of regulatory changes and developments in the regulatory environment, to determine potential impacts on organizational processes and aligned with corporate plan.
• Product Stewardship - Eliminate risks at customer, onsite and during design (new products and engineering).
• Improve manufacturing processes (i.e using statistical techniques, benchmarking, reduction in waste and rework and efficient use of resources such as manpower, time and energy management
• Provide a technical compliance service for manufacturing processes (i.e. technical audits and surveillances, verify compliance to codes, standards and external accreditation requirements and participate in internal audits as technical specialist.
• Develop and maintain compliance register for all operations and processes within the business
• Design frameworks, norms, standards and systems for implementation within regulatory and Necsa Group IMS compliance, in order to ensure that the function fulfils its role.
• Establish and maintain a core competence within the regulatory compliance function, in order to ensure that the primary services required and requested by organisation are provided.
• Communicate regulatory information to multiple departments and ensure that information is interpreted and applied correctly.
• Implement or monitor complaint-processing systems to ensure effective and timely resolution of all complaint investigations.

Liaise with internal and external stakeholders (departments and managers depending on the project scope and with suppliers and vendors, as and when required).
   
Stakeholder and customer perspectives

• Ensure that the root cause of non-compliances and reported defects have been resolved and to prevent re-occurrences.

SHEQ /Regulatory committee

• Implement SHEQ to adhere to SHEQ related Legislation and standards as well as Necsa internal SHEQ requirements.
• Oversee scoping and feasibility studies for new Engineering projects and their translation into business cases.
• Continually assess the environmental impacts of the chemicals used and take remedial action where appropriate.
• Implement strategies to improve safety culture within the business
• Maintain ISO accreditation to adhere to ISO standards
• Maintain Operational Risk register.
• Establish and maintain the necessary management systems to ensure the effective, efficient and safe execution of work.

Quality Management        

• Develop and implement quality control strategies to promote and enhance quality assurance.
• Provide audit function to corporate affairs to ensure adherence to quality standards.
• Ensure compliance with laboratory accreditation, regulatory standards and information management policies.
• Oversee internal audit processes and external assessments to ensure best laboratory practices.
• Monitor customer satisfaction and performance metrics to ensure high quality product output.
• Ensure that quality engineering and analysis related work is executed within a controlled project management process and that customer requirements (Performance, schedule and cost) are met.
• Manage risks and conflicts.
• Maintain ISO accreditation to adhere to quality standards.
• Identify applicable codes and standards to be used for the evaluation of the various products and systems and confirm that the designs have been done accordingly and that it meets the design standards set.
• Perform product quality trend analysis to identify preventative actions in order to prevent the occurrence of product defects.
• Oversee product development procedures to identify any deviations from quality standards

Manage Budget

• Analyse and forecast current and future procurement and facilities expenditure.
• Prepare an annual departmental budget and submit to the CFO for approval.
• Monitor price fluctuations in key commodities, services and products.
• Minimise excessive expenditure through effectively managing the Procurement.
• Manage department budget whilst consistently identifying and initiating cost saving initiatives.
• Prepare monthly reports on budget versus actual expenses Manage budget in accordance with company policies, procedures and applicable.

Manage Staff​​​​​​​

• Manage the administration of staff i.e. leave approval and travel expense approval.
• Conduct ongoing performance reviews of subordinates and attend to areas of non-performance.
• Identify training and development opportunities for subordinates.
• Provide coaching and mentorship to subordinates on procurement processes.
• Participate in the recruitment of staff members.

JOB REQUIREMENTS

Key Knowledge & Skills

• Demonstrate understanding of ISO management systems (ISO 45001,14001, 9001).
• Legal Liability
• Business Continuity management
• Legislation and Regulation.
• Policies and Procedures
• Decision Making 

Job specific competencies and Behavioral

• Analytical Thinking and Attention to Detail
• Action Orientation and Decisiveness
• Building Strategic Partnerships / Networking
• Decision To Lead (Command Skills
• Communication

Requirements

QUALIFICATIONS AND EXPERIENCE:

Minimum Qualification: 

• BTech in Quality Management/ Analytical Chemistry/ Environmental Health and Safety / Risk Management/ Compliance Management and Safety Management)
• Registration with a South African professional Bodies (Risk, Compliance, Quality and SHE) institution would be advantageous.

Minimum Experience: 

• Minimum of 7 years’ in Chemical or Manufacturing sector of   which 3 year is in management role.
• Experience with a highly regulated environment.