Marketing and Media Executive at Belmond Mount Nelson Hotel

Primary Responsibilities Include:

• Provide day-to-day task & coordination support to marketing team leads
• Prepare agendas, schedule meetings, take notes and send follow-up actions on behalf of the department
• Assist with project management and campaign logistics, including: Coordinating campaign deliverables
• Maintain operational systems, trackers and processes 
• Track requests and ensure information is organized and accessible.
• Ensure assets are delivered on time and correctly.
• Liaising with vendors and partners (agencies, gallery partners, external suppliers, etc).
• Attending hotel Morning Meetings once a week to share marketing department updates (ie. film/photography shoots of the week, incoming VIPs & events, priorities for the month, etc.) representing the Brand & Marketing department
• Protect team’s deep-work time
• Support day-to-day communication with PR and event agencies
• Attend agency meetings and share updates internally with team leads
• Reviewing press release drafts, assisting with copywriting and making recommendations
• Assist with compiling campaign reports for PR, marketing & social
• Draft and develop itineraries for visiting VIP’s and Belmond Global employees - reviewed by team leads
• Preparing docs with information on incoming VIPs to keep hotel staff in the know
• Supporting room booking logistics for celebrities, KOLs and VVIPs 
• Support in coordination of flights and booking logistics for creatives and KOLs
• Manage and attend on-site visits with external suppliers and partners
• Influencer creative strategy support
• Assist with guest list management and co-curation with Brand Director
• Support on-site coordination for launches and brand experiences
• Help manage supplier communications and event logistics
• Assist with online presence management, including:
• Web audits and content updates
• Maintaining consortia listings and online brand information
• Ensure accuracy and consistency across all digital platforms
• Maintain organized digital asset libraries
• Upload and organize new documents, fact sheets, and supporting materials to the Belmond internal hub
• Ensure internal teams have access to up-to-date and accurate information
• Provide ad hoc administrative and coordination support to the Sales team as required
• Assist with document preparation, updates, and internal coordination
• Assist other departments with marketing-related coordination as needed

Requirements

What You Bring:

• Minimum of 2–4 years’ experience in an administrative, marketing, PR, communications, or coordinator role, preferably within a creative agency, lifestyle, fashion, travel, or premium brand.
• Proven experience providing strong administrative support, including scheduling, coordination, record-keeping, and stakeholder communication
• Familiarity with PR, influencer marketing, or campaign coordination, including handling bookings, vouchers, and partner requests.
• Experience managing or updating digital platforms, websites, or internal document hubs (experience with internal CMS or brand hubs is advantageous).
• Proficiency in Microsoft Office + Google Workspace; experience with internal systems, CRM tools, or hospitality platforms is a plus 
• Strong verbal and written communication skills.
• Excellent computer literacy