Marketing Coordinator at PEP

PURPOSE OF THE JOB 

The Marketing Coordinator is responsible for working closely with Buying, VM, Retail, Media, and Suppliers, in addition to collaborating with the Marketing team. This role ensures all production elements related to the Marketing department are executed timeously and accurately within a specified budget.

KEY RESPONSIBILITIES 

Coordinating Campaigns 

• Brief and manage jobs on RMS system (internal briefing software system) 
• Liaise with internal and external partners/suppliers to ensure all marketing material is produced, printed and delivered according to the Timing Plan. 
•  Manage samples and all sample-related administration 
• Create and send purchase orders for all jobs 
• Create printing DIs for all marketing material 
• Brief and check instructions to stores on VM 
• Coordinate internal and external events 
• Managing meetings and diaries 

Collating Creative 

• Save and share all final Marketing material internally 
• Collate presentations and reports showcasing campaign creative and results ○ Conduct monthly and ad hoc store visits for input into Post Campaign Analysis (eg. store windows, competitor activity etc) 

Facilitate Competition Process 

• Ensure that prizes and vouchers are loaded and distributed 
• Ensure that Terms and Conditions are created and loaded onto the website 
• Selecting, verifying and contacting winners 

Digital 

• Creative and effective digital copywriting and/or proof reading 
• Ensure content calendar is populated and updated in order to brief media agency
• Monitor and escalate customer feedback to community management team

PR 

• Build and maintain relationships with publishers and mall marketing management
• Send weekly and monthly communication to all partners
• Renaming and sending high res images for editorial briefs
• Special event activations and projects

Administration 

• Google Drive filing of all campaign related material and documentation 
• Compile Creative Review files and presentations 
• Invoice capturing and liaising with finance where required, before monthly cut-off date
• Minutes of meetings

JOB INCUMBENT REQUIREMENTS 

• Bachelor’s Degree/Diploma in Marketing or related field (advantageous) 
• A minimum of 2 years of brand / marketing experience. 
• Knowledge of Indesign, Illustrator & photoshop is advantageous 
• Web administration experience 
• Experience with various CMS & website technology 
• Experience and understanding of the retail environment and a feel for décor, trends and the retail market advantageous 
• 3 years experience in report writing 
• Strong administration, planning, organising and coordination skills 
• Computer Literacy (MS Office and Google Suite) 
• Relationship/networking skills 
• Competencies required: Devotion to quality; Negotiating; Performing under pressure; Planning; Cooperation; Listening skills; Commercial Drive; Innovation